Article Structure
The Renewal Lease NYC form plays a crucial role in the rental process for tenants and landlords within the framework of New York City's Rent Stabilization Code. This document serves as a formal notice for tenants, indicating that their lease is set to expire and providing them with the option to renew. It outlines the terms under which the lease can be extended, including the duration—either one or two years—and the legal rent adjustments applicable based on the latest guidelines. Tenants must carefully review the details regarding the rent increase, security deposit requirements, and any additional charges that may apply, such as for appliances or air conditioning units. The form also emphasizes the importance of timely response; tenants are required to return the signed lease within 60 days to avoid potential eviction proceedings. Furthermore, it highlights the rights of tenants under the SCRIE and DRIE programs, which may allow for reduced rent, ensuring that financial support options are clearly communicated. Ultimately, this form is not just a procedural document; it encapsulates the ongoing relationship between landlords and tenants, reinforcing the need for clear communication and adherence to legal obligations.
Form Sample
RENEWAL LEASE FORM
Owners and Tenants should read INSTRUCTIONS TO OWNER and INSTRUCTIONS TO TENANT
on reverse side before filling out or signing this form
THIS IS A NOTICE FOR RENEWAL OF LEASE AND RENEWAL LEASE FORM ISSUED UNDER SECTION 2523.5(a) OF THE RENT STABILIZATION CODE. ALL COPIES OF THIS FORM MUST BE SIGNED BELOW AND RETURNED TO YOUR LANDLORD WITHIN 60 DAYS.
Dated: ________________________ 20_________ |
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Tenant's Name(s) and Address: |
Owner's /Agent's Name and Address: |
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1.The owner hereby notifies you that your lease will expire on:
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PART A - OFFER TO TENANT TO RENEW |
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2. You may renew this lease, for one or two years, at your option, as follows: |
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Column B |
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Column C |
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Column D |
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Column E |
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Column F |
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Renewal |
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Legal Rent on |
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Guideline % or |
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Applicable Guideline |
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Lawful Rent Increase, |
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New Legal Rent |
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Term |
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Sept.30th Preceding |
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Minimum $ Amount |
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Supplement, if any |
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if any, Effective after |
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(If a lower rent |
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Commencement |
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(If unknown, check box |
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Sept. 30th |
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is to be charged, |
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Date of this |
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and see below)* |
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check box and see item |
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Renewal Lease |
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5 below) |
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1 Year |
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$_______________ |
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%) $___________ |
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$______________ |
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$______________ |
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$______________** |
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2 Years |
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Same as above |
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%) $___________ |
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$______________ |
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$______________ |
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$______________ |
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*If applicable guideline rate is unknown at time offer is made, check box in Column C and enter current guideline which will be subject to adjustment when rates are ordered.
**Rent Guidelines Board Order #53 applies to leases commencing between 10/1/21 and 9/30/22. The one (1) year lease guideline increase cannot be applied until the final six (6) months of the lease. There is no guideline increase in the first six (6) months.
3.Security Deposit: *** Collectable after the sixth (6) month of a
Current Deposit: $______________ |
Additional Deposit Required - 1 year lease: |
$___________*** |
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Additional Deposit Required - 2 year lease: |
$___________ |
4. Specify separate charges, if applicable:
a. Air conditioner : |
$___________ |
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421a (2.2%): $___________ |
Total separate charges: $_____________ |
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b. Appliances |
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$___________ |
d. |
Other: ________________ $_____________ |
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5. Lower Rent to be charged, if any. 1 year lease $__________, 2 year lease $__________ Agreement attached: Yes |
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No |
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6.Tenant shall pay a monthly rent (enter amount from 2F or 5) of $______________ for a 1 year renewal or $ ___________ for a 2 year renewal, plus total separate charges (enter amount from 4) $_____________ for a total monthly payment of $_____________ for a 1 year renewal or $____________ for a 2 year renewal.
7.This renewal lease shall commence on ____________________, which shall not be less than 90 days nor more than 150 days from the date of mailing or personal delivery of this Renewal Lease Form. This Renewal Lease shall terminate on ___________________ (1 year lease) or ____________________ (2 year lease).
8.This renewal lease is based on the same terms and conditions as your expiring lease. (See instructions about additional provisions.)
9.SCRIE and DRIE. Owner and Tenant acknowledge that, as of the date of this renewal, Tenant is entitled to pay a reduced monthly rent in the amount of $ _______________ under the New York City SCRIE program or the New York City DRIE program. The reduced rent may be adjusted by orders of such program.
10. Leased premises does |
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, does not |
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have an operative sprinkler system. If operative, it was last maintained and inspected |
on ____________________ |
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This form becomes a binding lease renewal when signed by the owner below and returned to the tenant. A rider setting forth the rights and obligations of tenants and owners under the Rent Stabilization Law must be attached to this lease when signed by the owner and returned to the tenant. The rent, separate charges and total payment provided for in this renewal lease may be increased or decreased by order or annual updates of the Division of Housing and Community Renewal (DHCR) or the Rent Guidelines Board (RGB).
PART B - TENANT'S RESPONSE TO OWNER
Tenant: Check and complete where indicated one of three responses below after reading instructions on reverse side. Then date and sign your response below. You must return this Renewal Lease Form to the owner in person or by regular mail, within 60 days of the date this Notice was served upon you by the owner. Your failure to do so may be grounds for the commencement of an action by the owner to evict you from your apartment.
I (we), the undersigned Tenant(s), accept the offer of a one (1) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________. **No rent increase in the first six (6) months.
I (we), the undersigned Tenants(s), accept the offer of a two (2) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________.
I (we) will not renew my (our) lease and I (we) intend to vacate the apartment on the expiration date of the current lease.
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Tenant's Signature(s): |
Dated: |
20 |
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Dated: |
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Owner's Signature(s): |
INSTRUCTIONS TO OWNER
At least two copies of this completed Renewal Lease Form must be mailed to the tenant in occupancy or personally delivered not more than 150 days and not less than 90 days prior to the end of the tenant's lease term, along with the New York City Lease Rider For Rent Stabilized Tenants.
If the owner offers a Renewal Lease less than 90 days prior to the expiration of the existing lease, the lease term selected by the tenant shall begin at the tenant's option either (1) on the date a renewal lease would have begun had a timely offer been made or (2) on the first rent payment date occurring no less than 90 days after the date that the owner does offer the lease to the tenant. The guidelines rate applicable for such lease shall be no greater than the rate in effect on the commencement date of the lease for which a timely offer should have been made, and the increased rental shall not begin before the first rent payment date occurring no less than 90 days after such offer is made.
The owner must fully complete PART A on the reverse side of this Form explaining how the new rent has been computed. Any rent increase must not exceed the applicable Rent Guidelines Board adjustment(s) plus other adjustments authorized by the Rent Stabilization Code.
Tenants that were paying a preferential rent as of June 14, 2019 or thereafter, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
This Renewal Lease must be offered on the same terms and conditions as the expiring lease, except for such additional provisions as are permitted by law or the Rent Stabilization Code which must be set forth by the owner and attached to this Form. If there are any additional lawful agreements between the owner and tenant, a copy signed by both parties must be attached to this Form.
The tenant must return to the owner all copies of this Form, completed and signed by the tenant in PART B on the reverse side of this Form.
The owner must furnish the tenant with a fully executed copy of this Renewal Lease Form bearing the tenant's and owner's signatures in PART B, and a copy of the DHCR New York City Lease Rider, within 30 days of the owner's receipt of this Form signed by the tenant. Service of this fully executed Form, upon the tenant, constitutes a binding renewal lease. If the owner fails to furnish the tenant with a fully executed copy of this Form within 30 days of receipt of the Form signed by the tenant, the tenant shall continue to have all rights afforded by the Rent Stabilization Law and Code, and the owner will be barred from commencing any action or proceeding against the tenant based upon
INSTRUCTIONS TO TENANT
(Read Owner's and Tenant's Instructions carefully before completing this Renewal Lease Form)
If you wish to accept this offer to renew your lease, you must complete and sign this Renewal Lease Form in the space provided in PART B on the reverse side of this Form, and you must return all copies of the signed Lease Form to the owner in person or by regular mail within
60 days of the date this Form was served upon you. You may wish to make a copy for your own records. If you do not sign and return this
Renewal Lease Form within the prescribed
Before you complete and sign PART B and return this Renewal Lease Form, be sure to check that all lawful provisions and written agreements have been attached by the owner to this Form. Please read all attachments carefully. If such other lawful provisions appear, they are part of this lease renewal offer and renewal lease. If there are any lawful agreements between you and the owner, attached copies must be signed by both parties.
If the owner agrees to a rent which is lower than the legal regulated rent, this lower amount should be entered in item 5 on the reverse side of this Form, and a signed copy of the agreement should be attached. You may not change the content of this Renewal Lease Form without the owner's written consent. If a "lower rent" amount is listed in item 5 and such rent is a "preferential rent," upon renewal the owner may not increase the rent to the legal rent listed in item 2F. Tenants that were paying a preferential rent as of June 14, 2019, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
Your acceptance of this offer to renew shall constitute a renewal of the present lease for the term of years and rent accepted, subject to any other lawful changes which appear in writing on the attachments to this Form, and subject also to payment of the new rent and additional security, if any. Such additional security shall be deposited by the owner in the manner provided for on initial occupancy. However, pursuant to the Housing Stability and Tenant Protection Act of 2019, an owner can hold no more than one month security deposit. Anything in excess of one month must be refunded to the tenant.
Please refer to the New York City Lease Rider for a summary of tenants' rights and owners' responsibilities.
State of New York
Division of Housing and Community Renewal
Office of Rent Administration/Gertz Plaza
Jamaica, New York 11433
Web Site: www.hcr.ny.gov
Document Specifications
| Fact Name | Fact Description |
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| Governing Law | The Renewal Lease NYC form is governed by Section 2523.5(a) of the Rent Stabilization Code. |
| Notification Requirement | Owners must notify tenants of lease expiration at least 90 days and no more than 150 days before the lease ends. |
| Renewal Options | Tenants can choose to renew the lease for either one or two years. |
| Rent Guidelines | The form includes a guideline percentage for lawful rent increases, which is determined by the Rent Guidelines Board. |
| Security Deposit | Security deposits can be collected after the sixth month of a one-year lease renewal. |
| Response Timeframe | Tenants must return the signed Renewal Lease Form within 60 days of receiving it to avoid eviction proceedings. |
| Preferential Rent | Tenants paying preferential rent retain this rate for the life of the tenancy, even after renewal. |
| Binding Agreement | The Renewal Lease becomes binding once signed by both the owner and tenant and returned to the tenant. |
Steps to Filling Out Renewal Lease Nyc
After you receive the Renewal Lease form, it is crucial to fill it out accurately and return it promptly to ensure your lease is renewed without issues. Follow the steps below to complete the form correctly.
- Date the form: Write the date in the space provided at the top of the form.
- Fill in tenant information: Enter your name(s) and address in the designated area.
- Owner's information: Fill in the owner's or agent's name and address.
- Lease expiration: Indicate the date your current lease will expire.
- Choose lease term: Select either a one-year or two-year renewal option and fill in the corresponding details in the provided columns.
- Security deposit: Complete the section regarding your current deposit and any additional deposits required for the renewal.
- Separate charges: List any applicable separate charges, such as for appliances or air conditioning.
- Lower rent option: If applicable, specify the lower rent amount to be charged.
- Monthly rent calculation: Enter the total monthly rent, including any separate charges.
- Lease commencement: Write the start date of the new lease term.
- Tenant's acknowledgment: Confirm if the premises has an operative sprinkler system and fill in the last maintenance date if applicable.
- Sign the form: Sign and date the form in the designated area.
- Return the form: Ensure all copies are returned to the landlord within 60 days of receipt.
Once you complete these steps, ensure that you keep a copy for your records. Timely submission is essential to avoid complications with your lease renewal.
More About Renewal Lease Nyc
What is the Renewal Lease NYC form?
The Renewal Lease NYC form is a document that allows tenants to renew their lease under the Rent Stabilization Code. It serves as a notice from the owner to the tenant, informing them that their current lease is set to expire and providing options for renewal. The form outlines the terms, including the new rent amount and any applicable increases, and must be completed and returned to the landlord within 60 days.
How do I complete the Renewal Lease NYC form?
To complete the Renewal Lease NYC form, both the owner and tenant must fill out their respective sections. The owner should provide details such as the current rent, proposed renewal terms, and any additional charges. The tenant must review the offer, decide whether to accept it, and sign the form in the designated area. It is crucial to return all copies of the signed form to the owner within the 60-day timeframe to ensure the renewal is valid.
What happens if I do not return the Renewal Lease NYC form in time?
If the tenant fails to return the Renewal Lease NYC form within the 60-day period, the owner may have grounds to initiate eviction proceedings. This emphasizes the importance of timely action. Tenants should keep a copy for their records and ensure all necessary provisions and agreements are attached before signing and returning the form.
Are there any special considerations for tenants under SCRIE or DRIE programs?
Yes, tenants who are part of the SCRIE (Senior Citizen Rent Increase Exemption) or DRIE (Disability Rent Increase Exemption) programs may pay a reduced rent. The Renewal Lease NYC form includes a section where the tenant can indicate the reduced amount they are entitled to under these programs. It's important to note that this amount may change based on program adjustments, and tenants should ensure this information is accurately reflected in the renewal lease.
Common mistakes
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Failing to read the instructions carefully before filling out the form. Understanding the guidelines is crucial.
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Not returning the completed form within the 60-day deadline. This can lead to eviction proceedings.
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Leaving sections blank that require specific information, such as the tenant's name or the new rent amount.
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Incorrectly calculating the total monthly payment. Ensure all separate charges are included.
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Not specifying if there are additional charges for appliances or other items. This can lead to confusion later.
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Failing to indicate whether the lower rent option applies. This is important for clarity in the agreement.
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Not signing the form in the designated areas. A signature is necessary for the lease to be valid.
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Overlooking the need to attach any additional agreements that may affect the lease terms.
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Not confirming whether the sprinkler system is operative, if applicable. This is a safety concern.
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Ignoring the implications of preferential rent. If applicable, this must be clearly stated in the form.
Documents used along the form
When navigating the lease renewal process in New York City, it's essential to understand the various forms and documents that accompany the Renewal Lease NYC form. Each of these documents serves a specific purpose and ensures that both landlords and tenants are protected under the law. Below is a list of commonly used forms that you may encounter alongside the Renewal Lease NYC form.
- New York City Lease Rider for Rent Stabilized Tenants: This document outlines the rights and responsibilities of both tenants and landlords under the Rent Stabilization Law. It must be attached to the Renewal Lease and provides important information regarding rent increases, tenant protections, and other relevant regulations.
- Tenant's Notice of Non-Renewal: If a tenant decides not to renew their lease, this notice serves as a formal declaration of their intent to vacate the apartment. It must be submitted to the landlord within the specified timeframe to avoid eviction proceedings.
- Security Deposit Agreement: This agreement details the conditions under which the security deposit is held, including the amount and any additional deposits required for lease renewals. It clarifies the landlord's obligations regarding the return of the deposit after the lease term ends.
- Rent Guidelines Board Order: This document provides information on the applicable rent increase guidelines for the upcoming lease term. It is crucial for both parties to understand how these guidelines affect the rent being charged.
Understanding these documents can facilitate a smoother lease renewal process. Being informed empowers tenants and landlords alike, ensuring that everyone is aware of their rights and responsibilities. Always consider consulting with a legal expert if you have specific questions or concerns regarding your lease renewal.
Similar forms
The Renewal Lease form in New York City shares similarities with the Lease Agreement form. Both documents outline the terms and conditions under which a tenant can occupy a rental unit. They detail the rental amount, duration of the lease, and any additional charges. Each form requires signatures from both the landlord and tenant to become binding. The Lease Agreement typically serves as the initial contract, while the Renewal Lease specifically addresses the continuation of that contract under similar terms.
Another document comparable to the Renewal Lease is the Rent Stabilization Lease Rider. This rider accompanies the lease and provides important information about the rights and responsibilities of both landlords and tenants under the Rent Stabilization Law. It includes details about rent increases, tenant protections, and obligations of the landlord. The Renewal Lease references this rider, ensuring tenants are aware of their rights when renewing their lease.
The Notice of Rent Increase form is also similar to the Renewal Lease, as it communicates changes in rent to tenants. This document must be provided by the landlord and outlines the new rental amount along with the effective date. While the Renewal Lease offers an option to continue the lease at a specified rent, the Notice of Rent Increase formally notifies tenants of any adjustments to their current rent, which may apply at the end of their lease term.
Additionally, the Lease Termination Notice is relevant to the Renewal Lease. This document informs tenants that their lease will not be renewed and specifies the date by which they must vacate the property. While the Renewal Lease offers tenants the option to extend their stay, the Lease Termination Notice serves as a formal communication of the end of the rental agreement, emphasizing the importance of timely responses from tenants.
The Tenant's Response form is another document that aligns closely with the Renewal Lease. This form allows tenants to formally accept or decline the renewal offer presented by the landlord. It ensures that tenants have a record of their decision and provides a clear response to the landlord. The Renewal Lease requires this response to be completed and returned within a specified timeframe, making it a crucial part of the renewal process.
Moreover, the Rent Guidelines Board Order is similar in that it establishes the maximum allowable rent increases for stabilized apartments. This order is referenced in the Renewal Lease to inform tenants about potential rent adjustments based on current guidelines. It plays a significant role in determining the lawful rent that can be charged upon renewal, ensuring compliance with local regulations.
The Security Deposit Receipt is another document that relates to the Renewal Lease. This receipt outlines the amount of security deposit collected from the tenant and the conditions under which it may be retained or returned. The Renewal Lease specifies the security deposit requirements for lease renewals, making the receipt essential for both parties to understand their financial obligations.
Lastly, the Application for Rent Increase form is relevant as it may be used by landlords to request a rent increase beyond the standard guidelines. This document outlines the reasons for the increase and must be submitted to the appropriate housing authority. While the Renewal Lease typically adheres to set guidelines, this application allows for exceptions, ensuring that both landlords and tenants are aware of the potential for rent adjustments.
Dos and Don'ts
When filling out the Renewal Lease NYC form, it's essential to approach the process with care. Here are six important dos and don’ts to keep in mind:
- Do read the instructions thoroughly before starting. Understanding the requirements will help you avoid mistakes.
- Do fill in all necessary sections completely. Leaving any part blank can lead to delays or complications.
- Do return the signed form within 60 days. Timeliness is crucial to ensure your lease remains valid.
- Do keep a copy of the completed form for your records. This will be helpful for future reference.
- Don't alter the form without the owner's consent. Any changes made could invalidate the agreement.
- Don't ignore any attachments or additional agreements. They are part of the lease renewal and should be reviewed carefully.
Misconceptions
Understanding the Renewal Lease NYC form is important for both tenants and owners. However, there are some common misconceptions that can lead to confusion. Here are four of those misconceptions explained:
- Misconception 1: Tenants must accept the renewal offer immediately.
- Misconception 2: Rent increases are automatic with lease renewals.
- Misconception 3: Owners can change lease terms at will.
- Misconception 4: The Renewal Lease form is optional.
Many tenants believe they must sign and return the renewal lease right away. In reality, tenants have 60 days to respond. This allows them time to review the terms and seek advice if needed.
Some tenants think that renewing a lease automatically means a rent increase. This is not always true. If a tenant was paying a preferential rent, they may retain that lower rent for the duration of their tenancy.
It is a common belief that owners can modify any terms of the lease when offering a renewal. However, the renewal lease must be based on the same terms and conditions as the expiring lease, unless additional lawful provisions are included.
Some tenants think that the Renewal Lease form is just a suggestion. In fact, failing to respond within the 60-day period can lead to eviction proceedings. It is crucial for tenants to complete and return the form to protect their rights.
Key takeaways
Understanding the Renewal Lease NYC form is crucial for both tenants and owners. Here are some key takeaways to consider:
- Deadline for Submission: Tenants must return all copies of the signed Renewal Lease Form to the landlord within 60 days of receiving it.
- Lease Duration: Tenants can choose to renew the lease for either one or two years, based on their preference.
- Legal Rent Calculation: The form includes sections for detailing the legal rent, applicable guideline increases, and any additional charges.
- Security Deposit: Additional security deposits may be required after the sixth month of a one-year lease renewal.
- Separate Charges: Any extra charges, such as for appliances or air conditioning, must be clearly specified in the form.
- Lower Rent Option: If a lower rent is to be charged, it must be indicated on the form, along with any agreements related to this adjustment.
- Commencement Date: The renewal lease must start between 90 and 150 days from the date the Renewal Lease Form is delivered.
- Binding Agreement: The renewal lease becomes binding once signed by both parties and returned to the tenant.
- SCRIE and DRIE Programs: Tenants may be eligible for reduced rent under the SCRIE or DRIE programs, which should be noted on the form.
- Owner's Responsibilities: Owners must provide tenants with a fully executed copy of the Renewal Lease Form within 30 days of receipt of the signed form.
These points highlight the essential aspects of the Renewal Lease NYC form, ensuring both parties are aware of their rights and obligations during the renewal process.