SafeInet
Homepage > Blank Fedex Payroll Direct Deposit Template
Article Guide

The FedEx Payroll Direct Deposit form is a crucial document for employees who wish to streamline their payment process by opting for direct deposit into their bank accounts. With this form, team members can authorize FedEx to deposit their earnings electronically, eliminating the need for paper checks. The form requires individuals to select their branch name and number, as well as provide details regarding their department or any other relevant area. Upon completion, it grants FedEx the authority to initiate credit entries, and if required, adjustments for any errors. Employees must also acknowledge that the authorization remains in effect until they submit written notification for termination. Key information includes account and transit numbers for various banking accounts—checking and savings—and the specific amount they wish to be deposited, whether it be their entire paycheck or a set amount. Additionally, the form addresses important considerations, such as potential delays due to banking processes and the handling of ‘live’ checks in certain situations. A reminder to attach a voided check reinforces its importance in ensuring that direct deposits are set up correctly. Such meticulous detail ensures that team members can rely on timely payments while managing their accounts effectively.

Form Sample

FedEx Office

PAYROLL DIRECT DEPOSIT FORM

CHECK ONE: ο BRANCH _________

_______________________

BRANCH NUMBER

BRANCH NAME

οFSO _____________________________________

DEPARTMENT NAME

οOTHER ____________________________________

(AREA, DISTRICT, MARKET, SALES)

FAX TO: 1(800) 546-5671

I hereby authorize FedEx Office, hereinafter called COMPANY, to initiate credit entries and, if necessary, debit entries and adjustments for any credit entries in error to my bank account(s) indicated below. This authorization is to remain in full force and effect until ten (10) days after the COMPANY has received written notification from me of its termination. I will give the COMPANY sufficient written notification to enable them a reasonable opportunity to act.

I am aware that the company must abide by the guidelines of the automated clearing house. This may cause the funds to be deposited to my account later than the check date. I understand it is my responsibility to verify that each deposit has been made properly and to be aware of “live” (negotiable) checks vs. non-negotiable check stubs that may be issued to me.

In some cases, final checks upon termination may be “live” and not Direct Deposit

Prenoting of new accounts, changing accounts, unforeseen processing delays, changes in transit numbers due to bank mergers, payroll deadlines, and incorrect account or transit numbers may result in a “live” check for one to two paycycles.

I hereby agree that a facsimile copy of my signature on this form shall serve as an original unless otherwise noted in writing by me to

COMPANY.

CHECK: (BOXES)

 

 

ο New or add direct deposit

ο Change direct deposit

ο Cancel direct deposit

οFirst checking account direct deposit

Transit Number: ________________________(obtain from your bank)

Account Number: ________________________

Deposit:

ο Net paycheck

OR

ο $________.__per paycheck

οSecond checking account direct deposit

Transit Number: _________________________(obtain from your bank)

Account Number: ________________________

Deposit:

ο Net paycheck

OR

ο $________.__per paycheck

οSavings account direct deposit

Transit Number: _________________________(obtain from your bank)

Account Number: ________________________

Deposit: ο Net paycheck OR ο $________.__per paycheck

Team Member Signature: _________________________ Date: _____________________

Print Name: _____________________________ Social Security #: __________________

ATTACH COPY OF VOIDED CHECK HERE (PLEASE DO NOT SUBMIT DEPOSIT SLIPS)

Important: If account is closed please notify Payroll immediately.

⇩ PDF

Document Specifications

Fact Name Description
Authorization Requirements A signed Payroll Direct Deposit Form is required to initiate, change, or cancel direct deposits.
Account Information Employees must provide transit and account numbers for each banking account listed for deposits.
Deposit Options Employees can select to deposit their net paycheck or a specified amount into their accounts.
Processing Guidelines The funds may be deposited later than the check date due to automated clearing house guidelines.
Signature Acceptance A facsimile copy of the employee's signature on the form is accepted as an original unless noted otherwise.

Steps to Filling Out Fedex Payroll Direct Deposit

Completing the FedEx Payroll Direct Deposit form is a crucial step towards ensuring that your pay is smoothly deposited into your bank account. Once you fill out this form, you will be on your way to receiving payments directly into your account, making your financial management much easier. To complete the form correctly, follow these precise steps.

  1. Begin by checking the appropriate box that applies to your situation: New or add direct deposit, Change direct deposit, Cancel direct deposit.
  2. Fill in your branch information:
    • For branches, write the branch number and name.
    • If you belong to FedEx Office or another area, specify this as well.
  3. In the section labeled “Transit Number,” contact your bank and obtain the correct number. Write it down for the respective accounts.
  4. Fill in your account number in the designated space for each account you wish to include.
  5. Choose how much of your paycheck you want deposited for each account:
    • Select either "Net paycheck" or fill in the specific dollar amount for a paycheck.
  6. Sign the form in the designated area to authorize the direct deposit.
  7. Include the date you are filling out the form.
  8. Print your name clearly below your signature.
  9. Provide your Social Security number in the assigned box.
  10. Attach a copy of a voided check for each account you are listing, as deposit slips are not accepted.
  11. Fax the completed form to the number listed: 1(800) 546-5671.

After sending the form, keep an eye on your bank deposits for confirmation of proper processing. Remember to notify payroll immediately if your account closes or if you face any issues with your deposit.

More About Fedex Payroll Direct Deposit

What is the FedEx Payroll Direct Deposit form?

The FedEx Payroll Direct Deposit form is a document that allows employees to authorize the company to deposit their paychecks directly into their bank account(s). This is often more convenient than receiving a paper check. Employees can specify one or more accounts for the deposit, including checking and savings accounts.

How do I fill out the form?

To fill out the form, first identify whether you are setting up a new direct deposit, changing an existing one, or canceling your direct deposit. Then, provide your branch number and branch name. For direct deposit accounts, you'll need to enter the transit number and account number for each account where you want your funds deposited. Don't forget to attach a voided check to verify your account details.

What should I do if I want to change my bank account information?

If you wish to change your bank account information, complete a new FedEx Payroll Direct Deposit form indicating a change. Fill in the new transit number and account number, and specify how your paycheck should be deposited in the new account. Submit the completed form to payroll.

How long does it take for my direct deposit to start?

What happens if the bank account is closed?

If your bank account is closed, it's essential to notify the payroll department immediately. Failure to do so may result in delays or complications with your direct deposit. Always provide your updated banking information as soon as you change accounts.

Can I have my paycheck split between multiple accounts?

Yes, you can choose to have your paycheck split between multiple accounts. The form allows you to provide transit and account numbers for multiple checking or savings accounts. For each account, you can specify either the net paycheck or a specific dollar amount to be deposited.

Is my authorization for direct deposit permanent?

Your authorization for direct deposit is not permanent. It will remain in effect until you provide the payroll department with written notice of its termination. You must allow a reasonable time frame for the company to process this notification, typically ten days. Make sure to keep a copy of your correspondence for your records.

What if I notice an error in my direct deposit?

If you notice an error in your direct deposit, such as an incorrect amount deposited, you should contact the payroll department immediately. They can help rectify any mistakes and make necessary adjustments. Remember to verify each deposit against your pay stub to avoid issues.

Common mistakes

  1. Failing to check the correct box for the type of change being made. Always ensure that you select either new, change, or cancel for direct deposit.

  2. Leaving the branch number or branch name blank. These details are essential for the bank to process your deposit correctly.

  3. Not providing the transit number or account number. Double-check these numbers with your bank to ensure accuracy.

  4. Misunderstanding the deposit options. Confirm whether you want the net paycheck or a specific dollar amount deposited.

  5. Not attaching a voided check. A voided check is required—deposit slips will not be accepted.

  6. Overlooking the notification requirement. If you change or cancel your direct deposit, you must notify the COMPANY in writing within ten days.

  7. Ignoring the importance of signature and date. Be sure to sign and date the form appropriately, as these validate your request.

  8. Not aware of potential delays. Understand that your funds may not be deposited on the expected date due to bank processing guidelines.

Documents used along the form

When setting up direct deposit with FedEx, several other documents may be required to ensure everything runs smoothly. Each of these forms serves a distinct purpose and helps in facilitating the payroll process. Here’s a closer look at a few necessary documents that often accompany the FedEx Payroll Direct Deposit Form.

  • W-4 Form: This document allows employees to declare their tax preferences, including the number of allowances they wish to claim. Providing this form helps determine the appropriate amount of federal income tax to withhold from each paycheck.
  • Employee Information Form: Often required by companies, this form collects essential personal details such as name, address, phone number, and emergency contact information. It's crucial for maintaining accurate employee records and communication.
  • Voided Check: A voided check must accompany the direct deposit form to confirm banking information. This check includes the employee’s account and routing numbers, acting as proof of an active account where funds will be deposited.
  • Direct Deposit Prenote Notice: This document notifies employees that a pre-authorization process will occur before the first direct deposit is initiated. It allows the payroll system to confirm that the banking details are correct, ensuring a smooth transfer of funds.

By using these forms in conjunction with the FedEx Payroll Direct Deposit Form, employees can make the process more efficient and secure. Understanding these documents helps ensure a seamless setup for your payroll needs.

Similar forms

The Wage Authorization Form is similar to the FedEx Payroll Direct Deposit Form in that both allow employees to authorize a financial institution to deposit their wages directly into their accounts. This document serves to grant permission for the employer to initiate payroll payments, ensuring that employees receive their earnings without having to physically deposit checks. Both forms also include crucial details such as account numbers and transit numbers necessary for the electronic transfer of funds.

The Direct Deposit Request form serves a purpose akin to that of the FedEx form. It enables employees to communicate their banking preferences to their employer. Within this document, employees can specify which accounts should receive direct deposits. Just like the FedEx form, it requires the identification of multiple accounts, along with the necessary signatures to confirm the accuracy of the provided information.

The Bank Account Information Form also shares similarities with the FedEx Payroll Direct Deposit Form by requiring detailed banking information. Employees submit information, such as account and routing numbers, for direct deposits to occur. Both forms emphasize the need for accuracy to avoid delays in payment and ensure the funds are directed appropriately, minimizing the risk of 'live' checks being issued.

The Electronic Funds Transfer (EFT) Authorization Form aligns closely with the FedEx Payroll Direct Deposit Form as it permits the transfer of funds electronically from an employer to an employee's bank account. This document typically includes the employee’s banking details and the authorization for such transfers. Both forms highlight the importance of notifying the employer promptly about any changes to banking information to facilitate uninterrupted payments.

The Employee Payment Election Form is another document similar to the FedEx Payroll Direct Deposit Form because it allows employees to specify how they prefer to receive their payments. Whether through direct deposit, prepaid debit cards, or paper checks, employees can indicate their choices. This form, similar to the FedEx form, requires the inclusion of banking details to ensure accurate and timely payments.

The Automatic Payment Authorization Form complements the FedEx Payroll Direct Deposit Form by facilitating automatic deposits for recurring payments such as salaries or reimbursements. This form allows individuals to authorize repeated transfers from one bank account to another. Like the FedEx form, it emphasizes the necessity of understanding the transaction process and provides a framework to ensure a smooth flow of payments.

Dos and Don'ts

When filling out the FedEx Payroll Direct Deposit form, it's important to ensure accuracy and compliance to avoid any issues with your paycheck. Here are nine things to keep in mind:

  • Do make sure to double-check all your account details before submitting the form.
  • Do provide a copy of a voided check for each account listed.
  • Do check the correct box indicating whether you are setting up a new deposit, changing an existing one, or canceling it.
  • Do include your signature and the date on the form to validate your authorization.
  • Don't submit a deposit slip; only voided checks are accepted.
  • Don't forget to notify Payroll if your account is closed.
  • Don't neglect to provide correct transit and account numbers—mistakes can lead to delays.
  • Don't leave any sections blank; incomplete forms can cause processing issues.
  • Don't assume that direct deposit guarantees immediate access to funds; processing time may vary.

Misconceptions

Misconceptions about the FedEx Payroll Direct Deposit form can lead to confusion and errors in payroll processing. Here are six common misconceptions clarified:

  1. Misconception: Direct deposit ensures that funds are available on the exact payday.

    In reality, while direct deposit is set for payday, processing through the automated clearing house may cause delays, meaning funds can appear in your account later than expected.

  2. Misconception: Once I submit the direct deposit form, I have no further responsibilities.

    This is not true. You must regularly verify that deposits are made correctly. Awareness of live checks versus non-negotiable check stubs is also crucial.

  3. Misconception: If I change bank accounts, the new account will receive my deposits immediately.

    Unfortunately, changes may take time to process. There could be one or two pay cycles where you might receive a live check instead.

  4. Misconception: I don’t need to provide a voided check for a new account.

    This is incorrect. Submitting a voided check is important to ensure accuracy in routing funds to your account.

  5. Misconception: The direct deposit form can be canceled verbally.

    A written notification is necessary to officially terminate your direct deposit authorization. Make sure to give sufficient notice for processing.

  6. Misconception: Only one account can be used for direct deposit.

    In fact, you can set up multiple accounts for direct deposit. The form allows for designating several accounts if desired.

Key takeaways

Here are key takeaways for filling out and using the FedEx Payroll Direct Deposit form:

  • Choose Your Option: Select one of the options provided: new deposit, change deposit, or cancel deposit. This will direct the processing of your request.
  • Accurate Information: Enter your bank account's transit and account numbers carefully. Mistakes can lead to delays or improper deposits.
  • Attach Documentation: Include a copy of a voided check. Do not submit deposit slips, as they are not accepted for this process.
  • Verify Deposits: Monitor your bank account to confirm that deposits are made correctly. Understand the difference between live checks and non-negotiable stubs.
  • Notify When Changes Occur: If you close your bank account, inform the payroll department immediately to avoid any disruption in payment.