Article Guide
The Employee Warning Notice form serves as a critical tool for employers and employees to document performance and behavior issues in the workplace. This form provides structure for addressing employee conduct by highlighting specific concerns and outlining necessary improvements. Typically, it includes sections where an employer can specify details such as the business name, employer account number, and relevant contact information. Proper completion of the form necessitates accurate bank account information, ensuring clarity during any subsequent financial transactions. Important details, including the necessary authorization for electronic funds transfer (EFT) agreements, are included in the form. This allows for efficient processing of payments to the Employment Development Department (EDD). Each section must be filled out precisely; failing to attach required documents, like a voided check, can result in the form being returned unprocessed. By clearly stating the issues at hand and the steps required for resolution, the Employee Warning Notice establishes a pathway toward improvement while maintaining a record of communication between parties.
Form Sample
Department Use Only
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ELECTRONIC FUNDS TRANSFER (EFT) |
Check appropriate box: |
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AUTHORIZATION AGREEMENT |
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State Data Collector System |
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New EFT Account |
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(See reverse for instructions.) |
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Change Bank Account |
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SECTION I: Employer information must be completed. |
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Change Contact Information |
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Business Name |
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Employer Account Number |
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Business Mailing Address (Number, Street, or Box Number) |
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Business Phone Number |
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Business Mailing Address (City, State, and ZIP Code) |
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EFT Contact Person |
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Contact Phone Number |
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Fax Number |
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SECTION II: Bank account information must be completed.
IMPORTANT: Attach a copy of a voided check or bank specification sheet. A form without the attachment will be returned unprocessed.
Bank Name
Routing Transit Number
CheckingSavings
Bank Account Number
For Bank Account Changes only, complete the following:
The settlement date of your last EFT payment to the EDD was
The due date of your next EFT payment is
Will your old and new bank accounts be open with funds available until completion of this bank change?
YesNo
SECTION III: Authorization Agreement
I hereby authorize designated Financial Agents of the Employment Development Department (EDD) to initiate debit entries to the financial institution account indicated above, for payments owed to the EDD upon request by taxpayer or his/her representative, using the ACH debit method.
Signature |
Title |
Print Name |
Phone Number |
Fax the completed form to
Mail to:
Employment Development Department
P.O. Box 826880
Sacramento, CA
Date
If you have questions regarding this form, please call the
DE 26 Rev. 9 |
Page 1 of 2 |
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Instructions for Completing the EFT Authorization Agreement Form for the State Data Collector System.
GENERAL
Please type or print clearly. Return the EFT Authorization Agreement form to the EDD.
Check the appropriate box for completing this form:
•Register for participation in the EFT program.
•Change the bank account information you use for EFT transactions.
•Change your contact information (Section II banking information must also be completed).
SECTION I
Complete all information in this section.
Business Name - Enter the business name.
Business Mailing Address - Enter the business mailing address.
Employer Account Number - The EDD account number is required. Enter the
Business Phone Number - Enter the business phone number.
EFT Contact Person - Enter the name of the person who can be contacted regarding this enrollment or tax payment inquiries.
Contact Phone Number - Enter the phone number for the contact person. Fax number - Enter the fax number for the contact person.
SECTION II
Complete all information in this section.
Bank Name - Enter the name of the selected bank.
Routing Transit Number - Enter the
Bank Account Number - Enter the bank account number.
Type of Account - Select the appropriate box for the type of bank account.
For Bank Account Change only - This information simplifies the bank account change process.
SECTION III
Complete all information in this section of the preparer or responsible individual.
Fax the completed form to
Mail to:
Employment Development Department
P.O. Box 826880
Sacramento, CA
If you have questions regarding this form, please call the
DE 26 Rev. 9 |
Page 2 of 2 |
Document Specifications
| Fact Number | Fact Name | Details |
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| 1 | Form Purpose | The Employee Warning Notice form is used to notify employees of performance or behavior issues. |
| 2 | Employer Requirements | Employers must complete their information in Section I of the form. |
| 3 | Signature Needed | A signature from an authorized person is required in Section III to validate the notice. |
| 4 | State-Specific Forms | States may have specific versions of the form conforming to local labor laws. |
| 5 | Attachment Requirement | Complete forms must include a voided check or bank specification sheet for EFT changes. |
| 6 | Mailing Instructions | Forms should be faxed to 916-654-7441 or mailed to the EDD's designated address. |
| 7 | Contact Information | Employers must provide a contact person's details for inquiries regarding the form. |
| 8 | Bank Account Changes | When changing bank accounts, ensure both old and new accounts remain open until the transition is complete. |
| 9 | Electronic Funds Transfer | The form authorizes electronic transactions for payments owed to the Employment Development Department (EDD). |
| 10 | Regulatory Authority | This form is governed by California labor laws and the rules of the EDD. |
Steps to Filling Out Employee Warning Notice
Once you have gathered the necessary information about your business and bank account, you are ready to begin filling out the Employee Warning Notice form. Accuracy is important to ensure that your submission is processed without unnecessary delays. Follow these steps carefully to complete the form correctly.
- Check the appropriate box: At the top of the form, indicate whether you are applying to register for the EFT program, change bank account information, or change contact information.
- Section I - Employer Information: Fill in the following fields:
- Business Name: Enter your business name.
- Business Mailing Address: Include the street address, city, state, and ZIP code.
- Employer Account Number: Provide your eight-digit state employer account number.
- Business Phone Number: Enter a contact number for your business.
- EFT Contact Person: Write the name of the person who can answer questions about this form.
- Contact Phone Number: Fill in the phone number for the EFT contact person.
- Fax Number: Include the fax number of the contact person.
- Section II - Bank Account Information: Complete this section as follows:
- Bank Name: Enter the name of your bank.
- Routing Transit Number: Provide the nine-digit routing number. Confirm this with your bank if necessary.
- Bank Account Number: Fill in your bank account number.
- Select the Account Type: Indicate whether the account is a checking or savings account.
- The settlement date of your last EFT payment to the EDD was..
- The due date of your next EFT payment is..
- Confirm if both old and new accounts will have available funds: Yes or No.
- Section III - Authorization Agreement: Sign the form and include your title, printed name, phone number, and the date of completion.
- Submit the Form: Fax the completed document to 916-654-7441 or mail it to the specified address provided on the form to ensure it reaches the appropriate department.
More About Employee Warning Notice
What is the purpose of the Employee Warning Notice form?
The Employee Warning Notice form serves as a tool for employers to communicate concerns to employees regarding their performance or behavior within the workplace. By clearly outlining any issues, it helps to set expectations and provides employees an understanding of what improvements are necessary. This can contribute to a better workplace environment and enhance overall team productivity.
How should I fill out the Employee Warning Notice form?
When completing the form, it’s important to ensure that all sections are filled out accurately and clearly. Start with the employer information, making sure to provide the business name, mailing address, and contact details. Next, outline the specific concerns or behaviors that prompted the warning. Use clear language and offer concrete examples when possible. Finally, both the employee and employer should sign the form to acknowledge its content, emphasizing that the matter is taken seriously.
What happens after an Employee Warning Notice is issued?
After the notice is issued, it typically serves as a formal record of the concerns raised. The employee may take this as an opportunity to reflect on and improve their performance or behavior. Follow-up meetings can be scheduled to monitor progress and discuss any additional concerns. The goal is to facilitate open dialogue and support the employee’s growth, rather than simply punish them.
Can an Employee Warning Notice be contested?
Yes, employees have the right to contest an Employee Warning Notice if they believe it has been issued unfairly or contains inaccurate information. It is crucial for employees to communicate their perspective respectfully and provide any evidence that supports their case. This conversation can pave the way for resolution and mutual understanding, benefiting both parties in the long run.
How long does the warning remain on an employee's record?
The duration that a warning stays on an employee's record can vary based on the company's policies. Some organizations may have specific timelines, such as a year, after which the warning is removed if no further issues arise. Understanding the policy in place can help both employers and employees manage expectations regarding performance reviews and future employment opportunities.
Common mistakes
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Neglecting Required Attachments: Failing to attach a voided check or bank specification sheet will lead to processing delays. Always include these documents.
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Inaccurate Employer Information: Ensure that all employer information is correct. Incorrect business names or account numbers can result in rejected forms.
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Incomplete Bank Account Information: Every section regarding bank account details must be filled out. Omitting any information may cause your request to be unprocessed.
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Misreading Instructions: Do not rush through the form. Carefully reading the provided instructions can prevent misunderstandings and errors.
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Wrong Account Type Selection: Choosing the incorrect type of account can create confusion in processing. Double-check to ensure selection matches your account type.
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Forgetting to Sign: A missing signature invalidates the form. Always sign and date the form before submission to ensure processing.
Documents used along the form
When handling employee disciplinary actions, organizations typically utilize several forms and documents in conjunction with the Employee Warning Notice form. Each of these documents plays a crucial role in ensuring proper procedures are followed, promoting fairness, and documenting the process. Below are five commonly referenced documents.
- Employee Acknowledgment Form: This document serves to confirm that the employee received and understands the warning notice. It often includes a signature line for the employee, indicating that they have read the contents and the consequences of their actions. This acknowledgment is essential for establishing clear communication.
- Performance Improvement Plan (PIP): A PIP is designed to outline specific areas where an employee needs to improve. It includes measurable goals and a timeline for achieving them. This document aims to provide support and direction, allowing employees the opportunity to meet performance standards.
- Disciplinary Action Log: This log keeps a detailed record of all disciplinary actions taken against an employee. It includes dates, descriptions of incidents, and outcomes. Maintaining an accurate log can help ensure consistency in the application of disciplinary measures and can be useful for future reference.
- Incident Report: An incident report documents the specifics of the behavior that led to the warning notice. This includes factual descriptions of the events, the people involved, and any witnesses. Accurate incident reports help in creating a fair assessment of the situation.
- Exit Interview Form: Although primarily used during the separation process, this form can also offer insights into employee concerns or issues leading up to a disciplinary action. Feedback collected can improve workplace practices and prevent future incidents.
Understanding how these documents tie together can enhance the disciplinary process. They ensure that both the employer and employee are on the same page, fostering a transparent and fair work environment. Attention to these details is critical for both compliance and the maintenance of workplace morale.
Similar forms
The Employee Warning Notice form shares similarities with the Performance Improvement Plan (PIP). A PIP outlines specific areas where an employee's performance is lacking and sets clear expectations for improvement within a defined time frame. Both documents aim to communicate areas of concern to the employee in a formal manner, creating a record of the employer's efforts to guide the employee toward better performance. The PIP typically includes measurable goals and timelines, much like the Employee Warning Notice, which details behaviors that need to change to comply with company standards.
Another document aligned with the Employee Warning Notice is the Disciplinary Action Form. This form is often used to formally document incidents of misconduct or policy violations. Similar to the Employee Warning Notice, it highlights specific behaviors that are unacceptable, thereby providing a clear acknowledgment of the issue to the employee. Furthermore, both forms serve as a preventive measure, as they aim to correct behavior before more severe actions are taken, like termination. The clarity in documenting such incidents helps to maintain workplace standards and protects the organization from potential legal repercussions.
A third comparable document is the Employee Evaluation Form. During evaluations, employees receive feedback about their performance, which can include both strengths and areas needing improvement. This form, like the Employee Warning Notice, provides a structured framework for assessment. While evaluations typically occur annually or bi-annually, some may include warnings about performance issues that could lead to a Notice if not resolved. In essence, both documents aim to foster employee development through constructive feedback.
Lastly, the Corrective Action Plan (CAP) bears resemblance to the Employee Warning Notice. A CAP is used to lay out steps needed to rectify specific behaviors or performance issues. It usually arises after an initial warning, much like an Employee Warning Notice might precede further disciplinary action. Both documents focus on providing a clear path forward for employees to improve, emphasizing accountability while allowing for a chance to rectify the situation. This proactive approach can aid in maintaining a cohesive and productive work environment.
Dos and Don'ts
Here are nine important do's and don'ts when filling out the Employee Warning Notice form:
- Do complete all sections of the form accurately.
- Do provide a valid business account number assigned by the EDD.
- Do double-check all numbers, including the bank account and routing numbers.
- Do ensure the form is signed by an authorized individual.
- Do include any required attachments, such as a voided check.
- Don't leave any fields blank; incomplete forms may be returned.
- Don't use your Federal Identification Number instead of the EDD account number.
- Don't forget to verify your bank's routing number before submitting.
- Don't hesitate to reach out to the e-Pay Unit if you have questions.
Misconceptions
Misconceptions about the Employee Warning Notice form can lead to confusion. Understanding the facts can help individuals navigate this process more effectively. Here are five common misconceptions:
- The Employee Warning Notice is only for serious infractions. Many believe this form is only used for major violations. In reality, it can be used for any failure to meet job expectations, regardless of the severity.
- Filing an Employee Warning Notice guarantees immediate termination. Some think that submitting this form leads directly to dismissal. However, the purpose is often to document and address issues, offering employees a chance to improve.
- Only management can initiate an Employee Warning Notice. It is a common belief that only supervisors have the authority to issue this form. In practice, any designated staff member with the appropriate training can complete it.
- An Employee Warning Notice is permanent and cannot be removed. Many are under the impression that once this notice is filed, it stays on an employee’s record forever. This is not true; organizations often have policies allowing for removal after a certain period of improvement.
- Receiving an Employee Warning Notice means the employee is being unfairly targeted. While it may feel personal, the form is meant to address behaviors, not to single out individuals. The goal is to foster a better work environment through communication and accountability.
Understanding these misconceptions can promote a more supportive atmosphere for employees and management alike. Open communication about these matters can lead to constructive outcomes.
Key takeaways
Filling out the Employee Warning Notice form is an essential procedure in ensuring proper communication and record-keeping regarding employee performance. Here are some key takeaways to consider:
- Complete Each Section Starters: Make sure every required section of the form is filled out entirely, including employer information and bank account details.
- Attach Necessary Documentation: Always include a copy of a voided check or a bank specification sheet. Forms submitted without these attachments cannot be processed.
- Double-Check Contact Information: Ensure that the contact person's information is accurate. This ensures effective communication should any questions arise.
- Select the Right Box: Indicate whether you are registering for the EFT program, changing bank account details, or updating contact information.
- Maintain Open Accounts: If changing bank accounts, confirm both old and new accounts remain active until the transition is completed.
- Use Clear and Legible Writing: Always print or type clearly to avoid any misunderstandings regarding the information provided.
- Follow Submission Guidelines: Fax or mail the completed form as instructed. Ensure you have the correct numbers and addresses to avoid delays.
- Seek Help If Needed: If any aspect of the form is unclear, do not hesitate to reach out to the e-Pay Unit for assistance.
Paying attention to these details can facilitate a smoother process and support effective compliance with regulations.