Blank Eddm Facing Slip Template

1. Missing Required Information: Many people fail to fill in the required sections, such as the 5-Digit ZIP Code and Route Number. Without these, the form cannot be processed.

2. Incorrect ZIP Code: Entering an incorrect ZIP Code leads to misdelivery. A quick verification can prevent this issue.

3. Neglecting Delivery Type: Skipping the Delivery Type field can cause confusion about how the mail will be processed.

4. Incorrect Date: Failing to provide the correct mailing date might affect the timely delivery of mailpieces.

5. Miscalculating Mailpieces: An incorrect total number of mailpieces per bundle can result in additional fees or processing delays.

6. Improper Bundle Information: Not accurately listing the total number of bundles leads to incorrect processing and potential return of the mail.

7. Forgetting Company Information: Omitting the Company Name can hinder identification and tracking of the mailing, complicating delivery.

8. Incorrect Post Office of Mailing: Listing an incorrect Post Office can result in mail being sent to the wrong location.

9. Ignoring Do Not Deliver Address: Not properly indicating any "Do Not Deliver" addresses can cause mail to be sent to unintended recipients.

The Every Door Direct Mail (EDDM) Facing Slip is an essential document for those utilizing the U.S. Postal Service's EDDM program. When sending out bulk mail, several additional forms and documents may also be required to ensure compliance and streamline the mailing process. Here’s a list of related documents that can often accompany the EDDM Facing Slip.

• EDDM Authorization Form: This form is used to authorize access to the EDDM service. It needs to be submitted before utilizing EDDM for the first time.
• Mailpiece Design Preview: A visual preview of the mailpieces that are being sent, ensuring that they meet the postal service’s design guidelines.
• Bundling Guidelines: Detailed instructions that outline how to properly bundle mail pieces for EDDM distribution, including size and weight specifications.
• Mailing Registration Form: This form registers your business with the USPS, providing necessary details about the sender for record-keeping.
• Postage Payment Receipt: Proof of payment for postage, which may be required to accompany bulk mailings to validate that postage fees have been settled.
• Address Verification Report: A document that confirms the accuracy of the addresses included in the mailing list, helping to minimize undeliverable mail.
• Claim for Refund Form: Should any errors occur during the mailing process, this form allows for requests for postage refunds in specific situations.
• Mailing List Management Form: This helps in organizing and managing your mailing lists efficiently, which is crucial for targeting the right audience.
• Delivery Service Endorsement Form: An optional form that can provide specific instructions on how mail should be handled once it reaches its destination.

Understanding these accompanying forms can significantly improve the effectiveness and compliance of your EDDM campaigns. Being prepared with the right documents not only facilitates smoother transactions but also ensures that your bulk mail reaches your intended audience without unnecessary delays.

The EDDM Facing Slip form shares similarities with the USPS Form 3600. Both documents serve as a means for mailers to report information regarding bulk mailing. The USPS Form 3600 requires details such as mailing date, total number of pieces, and mailing type. This form allows mailers to certify that their mail meets specific postal standards, just as the EDDM Facing Slip outlines the requirements for Every Door Direct Mail campaigns.

Another document closely related to the EDDM Facing Slip is the USPS Form 8150, also known as the "Monthly Summary of Postage and Fees." This form aggregates postage costs for mailings, providing a comprehensive overview for bulk mailers. Similar to the EDDM Facing Slip, the USPS Form 8150 requires accurate details about delivery types and total mailpieces to ensure correct postage is applied.

The delivery manifest is another comparable document. Often used in conjunction with bulk mailings, this manifest provides a detailed account of each piece submitted, including tracking numbers and recipient details. Like the EDDM Facing Slip, it helps guarantee that mail is processed correctly and efficiently through the postal system.

The USPS Form 3541 is also relevant, as it is the "Application for Periodicals" form. This document is necessary for publishers and organizations sending periodicals through the USPS. It requires similar information, such as circulation details and mailing frequency, ensuring compliance with postal regulations, much like the EDDM Facing Slip ensures conformity for direct mail.

Additionally, the acceptance form used for bulk mail is similar to the EDDM Facing Slip. This acceptance form confirms that the bulk mail has been reviewed and is ready for processing, capturing details like total quantities and mail classes. This role is crucial for both documents to maintain accurate postal records and rates.

The postage statement form also bears resemblance. It summarizes the total postage paid for bulk mailings, detailing how many pieces were sent and the categories they fall into. Just like the EDDM Facing Slip, it ensures all necessary information is accounted for to facilitate efficient USPS processing.

The shipping manifest functions similarly to the EDDM Facing Slip by detailing the total contents of a shipment. It includes information on rates, weights, and descriptions of mailpieces. Both documents ensure that postal requirements are met while also providing a clear summary for postal services.

The daily mail report is another document relating to the EDDM Facing Slip. This report tracks all mail sent on a particular day, summarizing quantities and delivery methods. It is vital for both mailers and postal employees to ensure accurate processing and delivery tracking.

Finally, the label and postage form used for bulk mailing is alike to the EDDM Facing Slip as it details the address information and postage prepaid. This ensures clear identification and tracking of each bundle or piece, paralleling the function of the EDDM Facing Slip in organizing and reporting direct mail information for the postal system.

When filling out the Every Door Direct Mail (EDDM) Facing Slip form, it's essential to adhere to specific guidelines to ensure that your mailing is processed smoothly. Here is a list of do's and don'ts to keep in mind:

• Do include the 5-digit ZIP Code; this information is required for processing.
• Do provide the correct Route Number; accuracy is essential for proper delivery.
• Do select the appropriate Delivery Type; ensure it matches your mailing's intent.
• Do document the total number of mailpieces per bundle; this helps with inventory control.
• Do report the total number of bundles accurately to avoid complications.

• Don't leave any required fields blank; incomplete forms can delay processing.
• Don't underestimate the importance of clear and legible handwriting; clarity is crucial.
• Don't fail to check for compliance with USPS standards; reviewing guidelines can prevent rejections.
• Don't forget to provide detailed mailer information, including your company name; this identification aids in sorting.

By following these guidelines, you can enhance the efficiency of your mailing project and streamline the processing of your EDDM forms.

Many people have misunderstandings about the Every Door Direct Mail (EDDM) Facing Slip form. Here are some common misconceptions and clarifications.

• Misconception 1: The EDDM Facing Slip is optional.

This is false. The EDDM Facing Slip is necessary for your mailings to be processed correctly by the USPS.

• Misconception 2: You can fill out the form any way you like.

Actually, the form must be completed according to specific USPS guidelines. This ensures that each section is filled out correctly.

• Misconception 3: The 5-Digit ZIP Code is not important.

On the contrary, the 5-Digit ZIP Code is essential. It determines the delivery routes and is a required field on the form.

• Misconception 4: You don't need a route number if you're sending a small mailing.

This is incorrect. A route number is always required, regardless of the size of the mailing. It helps ensure accurate delivery.

• Misconception 5: The form can be submitted electronically.

The EDDM Facing Slip must be printed and submitted in person at the post office. There are no options for electronic submission at this time.

• Misconception 6: Anyone can use EDDM for personal mailings.

EDDM is specifically designed for businesses to reach customers. It cannot be used for personal letters or non-commercial mailings.

The Every Door Direct Mail (EDDM) Retail Facing Slip is an essential document for mailers using the EDDM service. Here are key takeaways regarding its use and completion:

• 5-Digit ZIP Code: This field is mandatory. It must reflect the postal code of the delivery area where the mailpieces will be sent.
• Route Number: Also a required field, the route number helps identify the specific route for mail delivery.
• Delivery Type: Accurately select the type of delivery you are opting for, whether it is residential or business.
• Date: Clearly indicate the date of mailing to ensure proper tracking and management by the postal service.
• Total # of Mailpieces per Bundle: Ensure this number exactly matches the quantity of mailpieces included in each bundle.
• Total # of Bundles: Provide the total count of bundles prepared for distribution.
• Do Not Deliver Address: If applicable, list any addresses where delivery is not intended, ensuring compliance with USPS standards.
• Mailer Information: Include the company name and the post office of mailing. This contact information facilitates easier communication.