Blank Dor 126 Template

What is the purpose of the Dor 126 form?

The Dor 126 form is used to make changes to various tax registration records in Missouri. This includes updates related to sales and use tax, employer withholding tax, corporate income tax, franchise tax, or exemption registrations. It allows individuals and businesses to rectify their tax records without needing to submit multiple forms for different tax types.

Who should complete the Dor 126 form?

The form should be completed by business owners, partners, or authorized officers of an organization. Individuals updating business accounts, such as adding or removing partners, changing business names, or addressing changes in ownership, are required to use this form. If a change in ownership occurs, a Missouri Tax Registration Application (Form 2643) must be submitted as well.

What information is required on the Dor 126 form?

Completing the Dor 126 form requires various personal and business information. This includes the current business name, tax identification numbers, contact information, and the specific changes being made. If modifications involve adding or removing officers or partners, their names, titles, and social security numbers must be provided. It is essential to provide complete and accurate information to ensure proper processing.

How do I submit the completed Dor 126 form?

After completing the Dor 126 form, it can be submitted via mail. There are two specific mailing addresses based on the nature of the changes: one for registration changes and another for exemption changes. Ensure that the correct address is used to facilitate a smooth processing experience.

What should I do if I need assistance with the Dor 126 form?

If assistance is needed while completing the Dor 126 form or if you have questions about the process, you may contact the Missouri Department of Revenue. They offer help through various channels including phone numbers and emails listed on their website. Reach out for detailed guidance on filling out the form or addressing specific concerns.

Is there a deadline for submitting the Dor 126 form?

There is no specific deadline mentioned for submitting the Dor 126 form; however, it is advisable to complete and submit the form promptly whenever changes occur. Timely processing of the form helps maintain accurate records and ensures compliance with state tax regulations.

1. Not Using White Paper: Submitting the DOR 126 form on non-white paper can result in processing delays.

2. Incomplete Sections: Failing to fill out all necessary sections will delay the update process. Only complete the sections that apply to the changes you wish to make.

3. Incorrect Signature: The form must be signed by the appropriate authority. This includes the owner for sole proprietorships or the designated partner, officer, or member for other entities.

4. Omitting Contact Information: Not providing a phone number or email can hinder communication with the Department for any clarifications or questions.

5. Incorrect Dates: Filling in dates incorrectly, such as using the wrong format or providing future dates, can lead to complications in the processing of the request.

6. Failing to Attach Necessary Documentation: Not including required attachments, such as a list of partners or a Missouri Power of Attorney, can result in your form being rejected.

7. Not Indicating Changes Clearly: Failing to clearly mark changes, like adding or removing officers, may lead to misunderstandings of the requested updates.

8. Submitting Without Verification: Not verifying that the changes are accurately reflected in both your records and those of the Missouri Secretary of State can lead to discrepancies.

9. Ignoring Mailing Instructions: Not sending the completed form to the correct address for registration or exemption changes is a common oversight that can delay processing.

10. Failure to Keep a Copy: Not keeping a copy of the submitted form and any attachments can create difficulties if follow-up communication is needed regarding the changes.

The DOR 126 form is essential for updating tax registration and exemption records in Missouri. However, several other forms typically accompany it to ensure comprehensive and accurate submissions. Below is a list of these forms along with brief descriptions for each.

• Form 2643: This form is the Missouri Tax Registration Application. It must be completed when there is a change in ownership of a business. It is used to register a new sole proprietor if a partnership account is closed.
• Form 2827: Known as the Missouri Power of Attorney, this form authorizes a designated individual to handle tax matters on behalf of the business. It is required for individuals who are not partners, officers, or members of the business organization.
• Form MO-1: This is the Missouri Corporate Income Tax Return. Corporations must file this form on an annual basis to report income, deductions, and tax liability.
• Form 83: This is the Application for Exemption. Nonprofit organizations use it to request exemption from state income and sales tax. It is vital for qualifying for certain tax benefits.
• Form 1040: As personal income tax returns for individuals, this form may be required if the business structure involves pass-through taxation, directly affecting owners or partners.
• Form 941: This form is used for reporting quarterly federal payroll taxes, including income and social security taxes withheld from employees' paychecks.
• Form 1099: This is a series of forms used to report various types of income received. Businesses must send this to freelancers or contractors to report payment information to the IRS.
• Form 4972: This form is a federal tax return for lump-sum distributions. It applies to taxpayers receiving distributions from retirement plans or pensions.
• Form 8822: This form is the Change of Address form for taxpayers. It’s used to notify the IRS of a new address, ensuring all tax correspondence is sent to the correct location.
• Form 4506-T: This form requests a transcript of tax returns and is often used when applying for loans, helping verify income and tax details related to the business.

These forms, alongside the DOR 126, play key roles in the management of tax affairs for businesses in Missouri. Ensuring timely and accurate submission of all related documents facilitates compliance and helps avoid potential issues with tax authorities.

The Missouri Tax Registration Application (Form 2643) serves a purpose similar to the Dor 126 form, as it is used to register a new business or update an existing business's registration information in Missouri. When a business undergoes a change in ownership or structure, such as converting from a partnership to a sole proprietorship, the Form 2643 must be completed in lieu of the Dor 126. It captures essential business information, including the business name, address, and the type of business entity, ensuring that the state's tax records remain accurate and up to date.

The Missouri Power of Attorney (Form 2827) is another document that aligns closely with the Dor 126 form. This form allows business owners to designate individuals who can act on their behalf in tax matters. While the Dor 126 focuses on updating tax accounts, Form 2827 is specifically designed to grant authority for discussions with the Department of Revenue. Both forms are essential for ensuring that appropriate individuals have the authority to manage tax responsibilities, thereby facilitating smoother communication with the state tax authority.

The Department of Revenue's Corporate Income Tax forms address changes in corporate tax obligations, mirroring some functions of the Dor 126 form. Businesses may need to modify their tax filings when there are changes in business structure, ownership, or the nature of their income. These forms capture information similar to the Dor 126, such as entity identification and any changes in tax status, ensuring compliance with state tax regulations while allowing businesses to maintain clear and accurate records.

The Employer Withholding Tax forms serve a comparable purpose to the Dor 126 form by providing mechanisms to report and manage changes to employer withholding responsibilities. If a business needs to update its payroll information, such as the income type or employee status, these forms must be submitted to reflect those changes. Just like the Dor 126, these employer forms actively help maintain accurate tax records for both the employer and the state, as they detail critical information regarding employee wages and withholding amounts.

When filling out the Dor 126 form, it is important to follow specific guidelines to ensure accuracy. Here are seven things to consider:

• Do: Print the form on white paper only.
• Do: Provide accurate and complete information in all required sections.
• Do: Sign the form as required by your business structure (owner, partner, officer, or member).
• Do: Attach any additional documents if necessary to support your changes.
• Do: Confirm the appropriate mailing address for the specific type of change being submitted.
• Do: Include a contact phone number in case the Department needs to reach you.
• Do: Keep a copy of the completed form for your records.

• Don’t: Submit the form without reviewing it for errors or omissions.
• Don’t: Use color paper or any other unusual formats, as it may not be accepted.
• Don’t: Forget to indicate whether you are updating a business tax account or a sales and use exemption account.
• Don’t: Leave out the required signatures, as this will delay processing.
• Don’t: Alter any part of the form that could change its validity.
• Don’t: Rely solely on a verbal agreement; always document changes with the official form.
• Don’t: Hesitate to reach out to the Department for clarification if unsure about how to complete any section.

• Form DOR 126 is only for sales tax accounts. This form is applicable not only for sales tax accounts but also for updating employer withholding, corporate income, franchise tax, and exemption registration records.
• You do not need to inform the department about business ownership changes. When ownership changes occur, a Missouri Tax Registration Application (Form 2643) must be submitted. This ensures the department has accurate ownership information, which is crucial for tax matters.
• Only business owners can make changes via Form DOR 126. While business owners are primarily responsible for the information provided, authorized representatives may also be designated to manage tax matters. The appropriate forms must be submitted if non-owners are added.
• Filing the DOR 126 guarantees immediate updates to your accounts. Submitting the form does not ensure instant changes. You must continue current filings until the department verifies the changes. This is essential to avoid any potential disruptions in your tax accounts.

The Dor 126 form is essential for managing various tax account changes in Missouri. Here are some key points to remember when filling out and using this form:

• Purpose: Use this form to update your business tax accounts, sales and use exemption accounts, or other relevant tax records.
• Sections to Complete: Only fill out the sections that pertain to the specific changes you aim to make. This helps to streamline the process.
• Owner Changes: If there’s been a change in ownership, you must complete a Missouri Tax Registration Application (Form 2643) instead of the Dor 126 form.
• Authorization: When adding representatives for tax matters, ensure that all necessary individuals are listed and, if applicable, supported by a Missouri Power of Attorney.
• Submission: After completing the form, mail it to the appropriate address as specified, depending on whether it is a registration or exemption change.