Blank Da 31 Template

1. Incomplete Personal Information: Failing to provide all required information such as name, DOD ID, and rank can lead to delays. Ensure that every section is filled out correctly and completely.

2. Incorrect Dates: Entering the wrong dates for leave can result in confusion. Double-check the "FROM" and "TO" dates to ensure accuracy, including the format (YYYYMMDD).

3. Failing to Specify Type of Absence: Not marking the appropriate type of leave may cause issues down the line. Be clear about whether your absence is chargeable, non-chargeable, or a combination.

4. Missing Signatures: Lack of necessary signatures from the requestor, supervisor, or approving authority can halt processing. Always ensure signatures are obtained before submitting the form.

5. Incorrect Leave Address: Providing an inaccurate leave address can affect communication. Make sure to include complete details, including street, city, state, and ZIP code.

6. Not Following Guidelines: Ignoring specific guidelines or instructions provided by AR 600-8-10 can lead to errors. Make it a point to read through all instructions carefully.

7. Neglecting Remarks Section: Leaving the remarks section blank when important information is needed can be a missed opportunity. Use this space to clarify any details related to your request.

The DA 31 form is essential for military personnel requesting leave. Along with this form, several other documents are often required to support the leave request process. Below are some commonly used forms and their brief descriptions.

• DA Form 638: This form is used to recommend someone for an award. If a service member's achievements during their leave contribute to recognition, this form may accompany the DA 31.
• DA Form 4856: This is a developmental counseling form. It is used to provide guidance and support to soldiers before, during, or after a leave period.
• DD Form 214: This form summarizes a service member's military service. While it is typically linked to discharge, it may be required for certain types of leave verification.
• DA Form 5500/5501: These forms measure a service member's body fat. They could be needed if leave is tied to fitness or deployment considerations.
• DA Form 1670: This form requests permission for extraordinary leave. It's used alongside the DA 31 when a more extended leave period is needed due to special circumstances.
• SF 1150: This form is for claiming reimbursement for travel and transportation of a service member. If travel is involved during the leave, this document may be necessary.

Each of these forms plays a distinct role in the leave process, helping to ensure everything is properly documented and managed. Understanding these documents can facilitate a smoother request for leave.

The DA Form 5018, also known as the "Leave Request Form," offers a streamlined approach for military personnel to request annual leave. Similar to the DA Form 31, the 5018 allows service members to specify the type of leave they wish to take, the dates, and the approval processes. What sets it apart is its focus on standard annual leave rather than the varied types available under the DA Form 31. By making leave requests uniform, it helps to establish clearer records for accounting purposes.

The Standard Form 1150 (SF 1150), "Leave Adjustment Form," is another document that can resemble the DA Form 31 in its intent to manage leave. This form is used specifically to request changes to leave status or make adjustments to leave balances. While the DA Form 31 initiates requests and lays out the authority needed for taking leave, the SF 1150 provides a mechanism for correcting or adjusting previously documented leave actions. This linkage ensures that personnel records remain accurate and up-to-date.

Form DD 149, known as the "Application for Correction of Military Record," shares similarities with the DA Form 31 in that both deal with the administrative processes of military personnel. While the DA Form 31 focuses on requesting leave, the DD 149 is designed for service members who want to amend their military records regarding such requests. This document can be essential for those who seek to rectify past leave decisions or document discrepancies related to their leave status.

The DA Form 108, or "Application for Non-Chargeable Leave," serves as a variant of the DA Form 31 by allowing for requests for non-chargeable leave. This type of leave does not count against a soldier's annual leave allotment and is distinct from the chargeable absences listed in the DA Form 31. The direct focus on non-chargeable leave helps to clarify which types of absences require different handling, maintaining transparency and proper documentation throughout.

Another document, the DA Form 4187, titled "Personnel Action," can also be related to the DA Form 31. Used for various personnel changes, the DA Form 4187 can facilitate requests for types of leave similar to those articulated on the DA Form 31. Its broader scope encompasses numerous administrative actions but functions as a catch-all form for many personnel requests, including leave, promotions, and changes in duty assignments.

Form AF Form 988, "Leave Request/Authorization," is used by Air Force personnel in a manner akin to the DA Form 31. This form is designed for members of the Air Force to formally request, track, and authorize leave. The similarities lie in the detailed nature of the requests, addressing types of leave, as well as allowing supervisors and approving authorities to endorse or deny those requests. Both documents prioritize clear communication and record-keeping regarding military leave.

Form SF 71, "Request for Leave," parallels the DA Form 31 in the Army in that it serves to request annual leave with similar documentation requirements. Civilian employees within federal agencies utilize the SF 71, mirroring the leave process for military personnel. Like the DA Form 31, it allows for detailing the type of leave, the requested dates, and obtaining necessary approvals, simplifying the process of leaves for both military and civilian employees.

The DA Form 2028, titled "Recommended Changes to Publications," is somewhat distant but still relevant to the DA Form 31's document process. This form allows military personnel to propose updates or modifications to regulatory publications, including leave-related forms. While it doesn’t deal directly with leave requests, it can be a useful tool for those aiming to improve the efficiency or clarity of the leave request process as outlined in the DA Form 31.

Finally, the OPM Form 71, "Request for Leave or Approved Absence," serves a similar purpose for federal employees, providing yet another option for leave requests. While not military-specific, its structure and intent reflect the same goals as the DA Form 31: to formalize requests for leave, specify types and dates, and ensure proper administrative steps are followed. This connection illustrates how similar processes can bridge various types of federal service.

When filling out the DA 31 form, it’s crucial to pay attention to details to ensure a smooth process. Here are some do's and don’ts to consider:

• Do ensure that all names are filled out correctly, including your last name, first name, and middle initial. Mistakes here can lead to processing delays.
• Do double-check the dates. You should provide accurate dates in the proper format (YYYYMMDD) for both start and end of leave.
• Do provide a valid leave address. This includes your street, city, state, ZIP code, and phone number to facilitate communication.
• Do use the appropriate type of absence. Be clear whether your leave is chargeable, non-chargeable, or a combination of both.

• Don’t leave any sections blank. Incomplete forms can result in delays or denials.
• Don’t submit a form with unsigned sections. Both the requestor and the approving authority must provide signatures to validate the request.
• Don’t use informal language or abbreviations. Stick to standard terms to maintain professionalism.
• Don’t forget to review the privacy policy. Your information is protected under the Privacy Act of 1974, so make sure you understand how your data will be used.

Misconceptions about the DA Form 31 can lead to confusion regarding leave requests in the military. Here are eight common misunderstandings:

1. It is only for annual leave. Many believe the DA Form 31 can only be used for taking annual leave. In fact, it covers various types of absences, including emergency leave and PCS leave.
2. Approval is guaranteed once submitted. Some assume that submitting the form automatically ensures approval. However, the request must be reviewed and approved by a supervisor and an approving authority.
3. Only the service member can sign the request. It is often thought that only the individual requesting leave can sign the form. However, a supervisor can sign on behalf of the requestor if they are unavailable.
4. All leave is chargeable. There is a belief that all types of leave taken will be chargeable. In reality, the form allows for non-chargeable leaves, which do not impact the individual's leave balance.
5. Leave addresses are not necessary. Some think that providing a leave address is optional. In truth, filling out the leave address on the form is required to ensure proper communication during the absence.
6. No need for accurate dates. A misconception exists that exact dates for leave are not crucial. It is essential to provide accurate dates on the form to facilitate planning and record-keeping.
7. Leave can be taken without prior approval. Many individuals wrongly believe they can take leave without receiving approval beforehand. All leave must be authorized before it is taken.
8. Once approved, leave cannot be changed. Some assume that any change to the leave request is impossible after approval. However, if circumstances change, individuals can submit an amendment to their leave request.

Here are some key takeaways about filling out and using the DA 31 form:

• Accurate Information is Critical: Ensure all personal and leave details entered on the form are correct to avoid processing delays.
• Understand Leave Types: Familiarize yourself with different types of absences such as chargeable, non-chargeable, and specific leave categories to select the appropriate one for your situation.
• Signatures Matter: Your request must be signed by you, your supervisor, and the approving authority. A supervisor can sign on your behalf if you are unavailable.
• Plan Ahead: Submit your request well in advance of your desired leave dates to allow for approval and processing time.
• Check Accrued Leave: Be aware of your accrued leave balance when requesting leave to ensure you are eligible for the amount you seek.
• Follow Up: If you do not receive confirmation of your leave approval, follow up with your supervisor or the approving authority to ensure your request is processed.