Blank Da 200 Template

What is the DA Form 200 used for?

The DA Form 200, also known as the Transmittal Record, is primarily used within military and organizational contexts to document the shipment of records and other items. It details information such as the sender, receiver, shipment date, and type of media being transmitted. This form helps ensure that shipments are tracked and verified, facilitating smooth transfers within and between units.

What information is required on the DA Form 200?

Several key pieces of information must be filled out on the DA Form 200. You need to include security classification, shipment number, title or file identification, shipment dates, and contact information for both the sender and receiver. Additionally, the form requires details about the media type, shipment method, and any special instructions that may apply. Completeness is crucial for proper tracking and accountability.

Who is responsible for completing the DA Form 200?

The sender is responsible for filling out the DA Form 200. It is essential for the sender to provide accurate information to avoid any delays or issues during the shipment process. The receiver must then sign the form upon receipt, confirming that the items listed have been received.

What does it mean to request a return receipt on the DA Form 200?

When a box for "Return Receipt Requested" is checked, the sender is asking for confirmation that the shipment was received. This adds an extra layer of accountability, ensuring that the sender receives a signed acknowledgment from the receiver. This can be important for record-keeping and legal compliance.

How should one handle errors on the DA Form 200?

If an error is found on the DA Form 200 after it has been completed, the correct procedure usually involves making a note of the error and providing the correct information. If possible, initial the correction and date it. In some cases, if the error is substantial, it might be necessary to complete a new form altogether to maintain accurate records.

What types of media can be transmitted using the DA Form 200?

The DA Form 200 accommodates various types of media. These include hard copy documents, punched cards, cassettes, photo microfilm, and fiche. It is important to accurately indicate the type of media being transmitted to ensure proper handling and processing upon receipt.

What should be done if the shipment contains multiple boxes?

When shipments consist of multiple boxes, it is important to specify the total number of boxes on the DA Form 200. Each box should ideally be numbered, and detailed contents should be provided, if applicable, to facilitate tracking and receiving. The receiver should confirm all boxes are received in good condition before signing the form.

1. Not providing the correct security classification. Many people forget to specify the security classification in section 1, which can lead to serious compliance issues.

2. Incorrect shipment dates. Inaccuracies in the shipment date (section 5) can disrupt tracking and delivery. It's important to use the proper format (YYYYMMDD) for clarity.

3. Omitting contact information. Failing to include the name and phone number of the person to contact (section 8) creates confusion and delays in communication regarding the shipment.

4. Missing signatures. Both the sender and receiver must sign the form (sections 10b and 11b). Omitting these signatures can result in a lack of accountability for the records being transmitted.

5. Choosing an incorrect method of shipment. Selecting the wrong shipment method (section 15) can affect the time and safety of the delivery. Ensure that the method chosen aligns with the urgency and nature of the records.

The DA 200 form is a crucial document used to transmit records within various military and governmental contexts. Alongside the DA 200 form, several other documents often accompany it to ensure thorough communication and effective record management. Below is a concise overview of four such forms.

• DD Form 1149: This document serves as a requisition and invoice for supplies. It details the items being shipped, their quantities, and costs. By providing a comprehensive breakdown, the DD Form 1149 ensures that both the sender and recipient have a clear record of the materials involved in the transaction.
• DA Form 2823: Known as a Sworn Statement, this form is often utilized to gather witness statements or other declarations related to the shipment. It can provide important context or clarification concerning the items transmitted, especially in cases where the integrity of the shipment might be questioned.
• DA Form 3078: This form is designed for the identification and screening of personnel. It includes details such as the individual’s qualifications and competency, which can be pertinent when dealing with sensitive materials during shipment. Ensuring that the right people are handling sensitive shipments is essential for security.
• DD Form 250: The Material Inspection and Receiving Report provides a record of receipt for materials and supplies. This document verifies that the items received match those sent, thus playing a vital role in inventory management and accountability.

These additional forms work in concert with the DA 200 to facilitate clear, comprehensive, and reliable communication regarding shipments. Together, they help maintain the integrity of record-keeping in military and governmental operations.

The DA 3949 form, known as the Transmittal of Official Government Information, is often used in military settings to convey important documents. Like the DA 200, it includes details about the shipment, such as sender and receiver information. Both forms require signatures to confirm receipt, ensuring accountability for documents exchanged, which is essential in maintaining the integrity of sensitive information.

The SF 135 form is the Records Transmittal and Receipt form, used primarily for transferring government records. Similar to the DA 200, it includes details about the records being shipped and requires a receiver's signature. Both forms serve to document the transfer of records, making it easier to track and manage sensitive materials, ensuring compliance with retention policies.

The DA 3161 form, which is used for requisitioning and issuing supplies, shares structural similarities with the DA 200. It contains fields for sender and receiver information, and both forms provide for tracking the items involved in the shipment. Accountability is a key feature in both, as they both require signatures to confirm receipt and verify that items were sent as requested.

The DD Form 250 is another related document, often used for contract deliveries. Like DA 200, it serves the purpose of verifying shipments and includes essential details, such as shipping dates and points of contact. Both forms help facilitate communication between parties, and they each require acknowledgment upon receipt, fostering transparency in the delivery process.

The SF 1423 is a Physical Inventory Report form that records inventory details, which resembles the DA 200 in its approach to documenting shipments. Both forms require clear identification of items being transferred and mandate confirmation from the receiving party. This helps maintain accurate records during handovers, which is crucial in a government context.

The DA Form 4000, used to record the transfer of property, has a similar purpose to the DA 200. It involves documenting transactions and includes necessary recipient and sender information. Both documents emphasize the importance of accountability and traceability, ensuring that property is effectively tracked during transitions.

The DA Form 7532 serves as a Storage Facility Record and bears similarities to the DA 200 concerning structure and information required. Each of these forms includes essential data for tracking shipments and maintaining clear communication between involved parties. Signatures are also a common requirement, establishing confirmation of receipt between senders and receivers.

The AF Form 310, used for reporting the transfer of documents, mirrors the DA 200's focus on ensuring accountability in the transmission process. Both forms contain sections that detail shipment particulars and require the acknowledgment from both parties involved. The common goal of ensuring the secure transfer of information makes their functions alike.

The DD Form 1149, which is used for requisitioning property, can be compared to the DA 200 in its emphasis on the shipment and receipt of inventory. Both forms prioritize having clear records of exchange and require signatures for confirmation. This enhances reliability in handling sensitive materials while keeping both senders and receivers informed.

Lastly, the DA 1687, which is an authorization for disinterested parties to receive property, shares structural elements with the DA 200. Both forms require clear identification of the parties involved and a signature to confirm receipt. This consistency in format helps keep transfers organized and accountable in a military logistics context.

When filling out the DA 200 form, it’s important to follow guidelines to ensure accuracy and compliance. Here are five things to do and five things to avoid.

Things You Should Do:

• Double-check every field for accuracy. The smallest error can lead to delays.
• Use the correct date format (YYYYMMDD) when entering dates. Consistency is key.
• Clearly identify the shipment purpose in the 'TITLE/FILE IDENTIFICATION' section. This helps in processing.
• Include your full contact information to ensure prompt communication if there are any questions.
• Sign and date all required sections before submission. Your signature verifies the information's authenticity.

Things You Shouldn't Do:

• Don’t leave any mandatory fields blank. All required information must be provided for the form to be valid.
• Avoid using abbreviations or shorthand. Clarity should take precedence in all entries.
• Do not forget to check the 'RETURN RECEIPT REQUESTED' box if needed; this keeps track of your shipment.
• Refrain from using corrections or erasures. If a mistake is made, start over with a new form.
• Never assume someone else will complete the form on your behalf. Take responsibility for your submission.

The DA 200 form can be a bit confusing. Here are six common misconceptions about it:

• It's only for military use. Many believe that only military personnel need this form. However, it is used by various government agencies that handle records and shipments.
• The form is optional. Some think that using the DA 200 is not required. In reality, it is mandatory for proper tracking and management of shipments unless otherwise specified.
• Any shipment can be documented using the DA 200. People often assume this form works for all types of shipments. However, it is specifically for record transmissions, not general shipping.
• There's no need for signatures. Some users feel signatures are unnecessary. However, both the sender and receiver must sign for accountability and verification.
• Information on the form can be filled out haphazardly. A common misunderstanding is that details can be informal. Accurate and thorough completion is essential to ensure proper processing.
• The DA 200 form is outdated. Many think this form can be ignored because it's old. However, revisions have been made, and as of May 2013, it remains in use and is regularly updated.

Understanding these points can help clarify the purpose and importance of the DA 200 form. Proper use of this form helps maintain organization in record management across agencies.

Filling out the DA 200 form requires attention to detail and understanding of its purpose. Here are some key takeaways to ensure an effective and accurate submission.

• Ensure Accuracy: Double-check all entries for precision, especially in dates and names. Mistakes could cause delays in processing.
• Complete All Required Fields: Fill out every section, including security classification and shipment details, to avoid incomplete forms that may be rejected.
• Signature Necessity: Both the sender and receiver must sign and date the form. This step confirms accountability and acknowledgment of the records transmitted.
• Shipping Method Matters: Indicate the shipping method accurately. This will inform both parties of the expected timeline for delivery.
• Review Special Instructions: Pay attention to any special instructions that may apply to your shipment. Following them helps in complying with all regulations.

By adhering to these takeaways, the process becomes smoother, and the chances of complications diminish significantly.