Blank Da 1380 Template

What is the purpose of the DA Form 1380?

The DA Form 1380 is used to document the performance of individual Reserve duty training by soldiers in the Army Reserve. It serves as a record for both paid and non-paid training activities, ensuring that soldiers receive appropriate credit for their service and training efforts.

Who is responsible for preparing the DA Form 1380?

The preparation of the DA Form 1380 is typically the responsibility of the officer or designated representative who has knowledge of the duties performed. This may include the chief of the proponent agency for specific training projects, a commanding officer for attached units, or a military representative at professional meetings.

When should the DA Form 1380 be submitted?

The DA Form 1380 should be prepared by the last day of each duty month. It must be submitted to the appropriate pay channel or to the Army Human Resources Command (AHRC) for non-paid inactive duty training. Timely submission ensures that soldiers receive the correct retirement points and pay for their service.

What information is required on the DA Form 1380?

The form requires various details, including the soldier's name, grade, branch, assigned organization, and specifics about the training performed. This includes dates, hours, location, and nature of the duties. Additionally, it must cite the authorization for the training as specified in Army regulations.

How are retirement points calculated on the DA Form 1380?

Retirement points are calculated based on the type of duty performed. The form includes codes that indicate whether the duty was paid or non-paid, along with the correlating retirement point credits. For example, "P-1" indicates a four-hour paid period, while "N-1" indicates a two-hour non-paid period. Specific exceptions apply for funeral honors and preauthorized conferences.

What should be done with the DA Form 1380 after validation?

Once the DA Form 1380 has been validated by the Defense Finance and Accounting Service (DFAS) for paid duties or AHRC for non-paid duties, it must be annotated and filed according to Army regulations. This includes submitting the form to the soldier's Army Military Human Resource Record (AMHRR) and ensuring proper documentation is maintained.

Are there any previous editions of the DA Form 1380?

Yes, previous editions of the DA Form 1380 are considered obsolete. The current version, dated May 2019, should be used to ensure compliance with the latest Army regulations and guidelines.

What happens if the DA Form 1380 is not submitted on time?

If the DA Form 1380 is not submitted by the deadline, soldiers may not receive the appropriate retirement points or pay for their training activities. This could affect their overall service record and benefits. It is crucial to adhere to submission timelines to avoid any potential issues.

Where can I find additional guidance on completing the DA Form 1380?

Additional guidance on completing the DA Form 1380 can be found in Army Regulation 140-185 and other related Army publications. These resources provide detailed instructions on the preparation, submission, and processing of the form to ensure compliance with Army standards.

1. Failing to complete all required fields. Each section of the DA 1380 form must be filled out completely. Missing information can lead to delays in processing.

2. Incorrectly entering dates. The form requires specific date formats (MM/DD). Any deviation from this format can result in confusion and potential rejection.

3. Omitting the appropriate authorization citation. This citation is essential for validating the duties performed. Without it, the form may be deemed incomplete.

4. Using incorrect codes for retirement points. Ensure that the codes match the hours worked and the type of duty performed. Misclassification can lead to incorrect retirement point allocation.

5. Not specifying the correct location of duties. This detail is critical for record-keeping and validation. Providing vague or incomplete location descriptions can hinder processing.

6. Failing to obtain the necessary signature. The officer verifying the duties must sign the form. Without this signature, the form lacks validation.

7. Submitting the form after the deadline. The DA 1380 must be prepared and submitted by the last day of each duty month. Late submissions can lead to missed retirement points.

8. Not checking the appropriate duty type box. It is important to accurately select the type of duty performed. Incorrect selections can result in processing errors.

9. Neglecting to keep a copy of the submitted form. Retaining a copy is essential for personal records and can be useful in case of disputes regarding duty performed or points earned.

The DA Form 1380 is a crucial document for Army Reserve personnel, capturing individual performance during reserve duty training. Alongside this form, several other documents are often utilized to ensure proper reporting and record-keeping. Below is a list of these accompanying forms and documents, each serving a specific purpose in the administrative process.

• DA Form 1059: This form is used to document academic evaluations for soldiers who have completed military training courses. It provides a record of the soldier's performance and is essential for career advancement.
• DA Form 4187: This is a request for personnel action. It can be used for various requests, such as changes in duty status or reassignment, and is vital for maintaining accurate personnel records.
• DA Form 2-1: This form serves as the personnel qualification record for soldiers. It includes information about a soldier's training, qualifications, and assignments, making it a key document for tracking career progression.
• DA Form 7500: This form documents the completion of an Army training event or course. It is essential for verifying that soldiers have completed required training for their military occupational specialty.
• DA Form 3349: This form is used to document a soldier's physical profile. It outlines any medical limitations that may affect a soldier's ability to perform duties, thus influencing training assignments.
• DD Form 214: This is the Certificate of Release or Discharge from Active Duty. It provides a summary of a service member's military service and is often required for veterans' benefits.
• DA Form 1058: This form is used for enlistment or reenlistment in the Army. It captures essential information about the soldier's commitment and is necessary for maintaining enlistment records.
• DA Form 2823: This is a sworn statement form. It is used to document witness statements during investigations, ensuring that all testimonies are recorded accurately.
• DA Form 5500/5501: These forms are used for body fat content worksheets. They are important for ensuring soldiers meet Army weight standards and are often required for evaluations.
• DA Form 31: This is a request for leave form. It is essential for soldiers to formally request and document any time away from duty, ensuring proper accountability.

Each of these documents plays a significant role in the administrative processes surrounding Army Reserve duty. Proper completion and submission of these forms, in conjunction with the DA Form 1380, are vital for maintaining accurate records and ensuring compliance with Army regulations. Timely and accurate documentation ultimately supports the mission readiness and operational effectiveness of the Army Reserve.

The DA Form 1059, known as the Academic Evaluation Report, serves a similar purpose to the DA Form 1380 in that it documents an individual's performance during training. This form is used to evaluate soldiers who attend formal military schools. Like the DA Form 1380, it captures essential details about the training, including the dates attended and the performance outcomes. Both forms are essential for maintaining accurate personnel records and ensuring that soldiers receive appropriate recognition for their training efforts.

The DA Form 3349, or the Physical Profile, is another document that parallels the DA Form 1380. While the DA Form 1380 records training activities, the DA Form 3349 assesses a soldier's physical capabilities and limitations. This form is crucial for determining a soldier's eligibility for certain duties or training based on their health status. Both documents contribute to a soldier's overall readiness and capability to perform assigned duties effectively.

The DA Form 2-1, or the Personnel Qualification Record, is also similar in function. It provides a comprehensive overview of a soldier's qualifications, including training, education, and duty assignments. Like the DA Form 1380, the DA Form 2-1 is updated regularly to reflect the soldier's current status and accomplishments. This ensures that all records are accurate and up-to-date, which is vital for career progression and evaluations.

The DA Form 4187, known as the Personnel Action Form, is another document that shares similarities with the DA Form 1380. It is used to request changes in a soldier's status, such as promotions, transfers, or training opportunities. While the DA Form 1380 focuses on documenting completed training, the DA Form 4187 initiates actions related to future training and assignments. Both forms are essential in managing a soldier's career and ensuring they receive appropriate opportunities for development.

The DA Form 600-9, or the Army Body Composition Program, also aligns with the DA Form 1380 in terms of tracking performance. This form is used to assess a soldier's body composition and ensure they meet Army standards. While the DA Form 1380 documents training activities, the DA Form 600-9 focuses on physical readiness. Both forms are integral to maintaining a soldier's overall fitness and readiness for duty.

The DA Form 7500, known as the Army Training Requirements and Resources System (ATRRS) Enrollment Form, is another related document. It is used to enroll soldiers in training courses and track their progress. Like the DA Form 1380, it involves the documentation of training activities and ensures that soldiers are properly enrolled in courses that will enhance their skills. Both forms play a crucial role in the training and development of soldiers.

Finally, the DA Form 5019, or the U.S. Army Correspondence Course Completion Certificate, is similar to the DA Form 1380 in that it certifies the completion of training. This form is issued upon successful completion of correspondence courses and is essential for documenting a soldier's educational achievements. Both forms contribute to a soldier's professional development and are necessary for maintaining accurate training records.

When filling out the DA 1380 form, attention to detail is crucial. Here are some important dos and don'ts to keep in mind:

• Do prepare the form by the last day of each duty month.
• Do include the complete designation and address of the records manager in Item 4.
• Do check the appropriate box in Item 9 to indicate the type of duty performed.
• Do enter the total number of hours for each duty day accurately in Column b.
• Do have the responsible officer sign the form to verify the duties performed.
• Do submit the form to the appropriate pay channel or Army Human Resources Command (AHRC) as required.

• Don't forget to cite the documentary authority for the training reported in Item 9.
• Don't leave any required fields blank, especially Items 1, 3, and 10.
• Don't mix up paid and non-paid duty codes in Column c.
• Don't submit the form after the last day of the duty month.
• Don't use abbreviations or unclear terms that could confuse the reviewer.
• Don't forget to file the validated form according to AR 25-400-2 after submission.

Misunderstandings about the DA Form 1380 can lead to confusion and errors in reporting training and duties. Here are seven common misconceptions:

• It is only for paid training. Many believe the DA Form 1380 is exclusively for reporting paid duty. In fact, it is also used for non-paid inactive duty training, ensuring all training is accurately recorded.
• Anyone can fill it out. There is a misconception that any individual can complete the form. However, it must be prepared by designated personnel, such as commanding officers or authorized representatives, depending on the type of training.
• All sections are optional. Some think that not all sections of the form need to be completed. In reality, certain sections are mandatory to ensure the form serves its purpose effectively.
• Submission deadlines are flexible. Many assume that submission deadlines can be adjusted. However, the form must be submitted by the last day of each duty month to ensure timely processing for retirement points.
• It is not necessary for training outside normal hours. There is a belief that training conducted outside regular hours does not need to be reported. This is incorrect; any authorized training, regardless of timing, should be documented.
• Only officers need to sign the form. Some think that only officers are required to sign the DA Form 1380. In fact, the form must be signed by an officer who has knowledge of the duties performed, which can include various ranks.
• It is not important for future records. Lastly, there is a misconception that the DA Form 1380 is unimportant for long-term records. On the contrary, it plays a crucial role in documenting a soldier's training history and retirement points.

Understanding these misconceptions can help ensure accurate reporting and compliance with Army regulations.

The DA Form 1380 is an essential document for Army Reserve personnel, specifically for recording individual performance during Reserve Duty Training. Here are seven key takeaways regarding the completion and use of this form:

• Timeliness is Crucial: The form should be prepared by the last day of each duty month to ensure accurate reporting of training activities.
• Proper Authorization: It is important to cite the appropriate authorization for the duties performed, as outlined in AR 140-185.
• Completeness Matters: All relevant fields must be filled out, including the date, type of duty, hours worked, and location of training.
• Multiple Entries Allowed: If reporting on various types of duties over multiple days, list each day’s details separately to maintain clarity.
• Signature Requirement: The form must be signed by an officer who verifies the duties performed, adding an additional layer of accountability.
• Submission Channels: Completed forms must be submitted to the appropriate pay channel or the Army Human Resources Command, depending on whether the duty is paid or non-paid.
• Retention of Records: After validation by the Defense Finance and Accounting Service (DFAS) or AHRC, the form must be filed according to AR 25-400-2 and submitted to the Soldier's records.