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Navigating the complexities of retirement plans can often seem overwhelming, but understanding the procedures involved in transferring assets within a 403(b) plan is essential. The CPI CRS 13 146 form, which serves as a request for a contract exchange, plays a pivotal role in this process. Contract exchanges allow participants to transfer funds from one vendor to another within the same plan, provided that certain conditions are met. One critical stipulation is the existence of an information-sharing agreement between the new vendor and your employer. This form requires detailed participant information, including your Social Security number and account details, ensuring all parties are properly informed. It's paramount to adhere strictly to the guidelines concerning asset transfers; failing to do so could jeopardize the tax-qualified status of your funds, leading to potential tax liabilities. Whether your transfer request is supported by existing agreements or contingent upon additional vendor requirements, the process is designed to protect participants while enabling them to manage their retirement assets effectively. So, before you initiate a transfer, familiarize yourself with the specific sections of this form, which are crafted to guide you through the essential steps to ensure a smooth and compliant transfer experience.

Form Sample

Request for a Contract Exchange

A transfer from one vendor to another vendor within the same 403(b) plan will only be allowed if the vendor to which you wish to transfer assets has entered into an information sharing agreement with your employer. This type of transfer is also referred to as a contract exchange. To determine whether you can do a contract exchange between vendors who hold assets for this 403(b) plan, please complete the following information.

It is important that you do not transfer any assets without first obtaining a voucher. Any transfer that is made that does not comply with the regulations could cause the loss of the tax-qualified status of the money transferred to the vendor. If this happens, the money will become taxable to you.

If it is determined that a written agreement has been a voucher will be issued approving the transfer. However, some vendors may not allow transfers in and/or out of their contracts or accounts. For those vendors that allow transfers, they may require that you provide additional information. Please be aware that vendors may impose additional processing restrictions or requirements in order to do a transfer from a specific contract or account. Therefore, completion of this request does not ensure approval of the transfer.

Section A: Participant Information

Plan Name: St. Joseph School District

 

 

Plan Number: 105988

 

 

 

 

 

 

 

 

 

 

Please print clearly.

 

 

 

 

 

 

 

--

Last Name

First Name

M.I.

Social Security Number (SSN)

Date of Birth

 

 

 

 

Address

 

 

 

 

City

 

 

State

Zip Code

Is this a new address?

Yes

No

 

Daytime Phone Number:

 

 

When Available?

 

Evening Phone Number:

 

 

When Available?

 

In order to expedite the process, a voucher can be automatically sent to you by e-mail. Would you like the voucher e-mailed to you?

Yes

No

If yes, please provide a valid e-mail address:

Section B: Additional Contracts/Accounts

Do you have any other contracts or accounts with money under this plan with any other vendors other than those approved under your plan?

Yes No

Please list other contracts or accounts with money under this 403(b) plan with any vendors other than those approved under your plan:

(do not include any amounts from a different employer):

 

 

 

 

 

 

 

 

 

 

 

 

 

Account

 

 

 

 

 

 

 

 

 

 

Vendor Name

 

Account Number

 

Balance

 

Account Balance

 

 

 

 

 

Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

CPI CRS Form 13-146, Revised 03/27/09

 

Page 1 of 3

 

 

 

 

Section C: Choose a Vendor

List the vendor and enter the amount you wish to transfer from one vendor to another vendor on the chart below.

You will need to complete a separate request for each transfer.

Transfer from Account

 

 

 

 

 

 

 

Vendor Name

 

Account Number

 

Total Account Balance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Transfer to Account

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approved Vendor Name

 

Account Number

 

Total Amount to Transfer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Please Note: Your vendors may impose additional restrictions or requirements in order to receive transfer funds from a specific contract or account. Some vendors may not allow transfers. For those vendors that allow transfers, they may require that you provide additional information. Therefore, completion of this request and receipt of a voucher does not ensure you can transfer the funds as requested.

Participant Certification

I certify that the information provided in this request is true and correct to the best of my knowledge. I understand that the voucher will expire after 30 days from the date it was issued. If the voucher is not used within the 30 days, it will become invalid and it will be necessary to request a new voucher.

Printed Name

Signature

Date

Please send this request to the provided information:

CPI CRS Form 13-146, Revised 03/27/09

Page 2 of 3

CPI Common Remitter Services

4903 10th Street

P.O. Box 110

Great Bend, KS 67530

Fax (620) 792-5622

CPI CRS Form 13-146, Revised 03/27/09

Page 3 of 3

Document Specifications

Fact Name Details
Purpose The CPI CRS 13 146 form is used to request a transfer of assets between vendors within the same 403(b) retirement plan, known as a contract exchange.
Voucher Requirement Before any transfer occurs, participants must obtain a voucher. Without it, transferring assets can jeopardize the tax-qualified status of the transferred funds.
Restrictions on Transfers Some vendors may impose specific restrictions or requirements for transferring assets. Not all vendors allow such transfers, and additional information may be necessary.
Participant Information Individuals must provide detailed personal information on the form, including their name, Social Security Number, and contact information to ensure accurate processing.
Expiration of Voucher The voucher issued for the transfer request has an expiration of 30 days. If not utilized within that time, a new request for a voucher will be necessary.
Governing Law This form operates under federal laws governing 403(b) plans, along with specific state regulations which may vary. Consultation with a financial advisor may be beneficial for compliance.

Steps to Filling Out Cpi Crs 13 146

Filling out the CPI CRS 13 146 form is a straightforward process that requires careful attention to detail. This form is essential for requesting a contract exchange within your 403(b) plan. Ensuring that all information is accurate and complete will facilitate a smooth transfer process.

  1. Section A: Participant Information
    • Enter the plan name: St. Joseph School District.
    • Enter the plan number: 105988.
    • Print your last name, first name, and middle initial clearly in the designated fields.
    • Fill in your Social Security Number (SSN).
    • Provide your date of birth.
    • Complete your address including city, state, and zip code.
    • Indicate if this is a new address by checking “Yes” or “No”.
    • Supply your daytime and evening phone numbers, including availability times.
    • Choose if you want the voucher sent to your email by marking “Yes” or “No”, and provide a valid email address if you opted for email delivery.
  2. Section B: Additional Contracts/Accounts
    • Answer whether you have other contracts or accounts under this plan by selecting “Yes” or “No”.
    • If “Yes”, list the other contracts or accounts, including account vendor names, account numbers, balances, and balance dates. Do not include amounts from different employers.
  3. Section C: Choose a Vendor
    • List the vendor you wish to transfer from, including the account name and number.
    • Enter the total account balance of the account from which you want to transfer funds.
    • For the transfer to, specify the approved vendor name and account number, along with the total amount you wish to transfer.
    • Note any additional restrictions or requirements that vendors may impose.
  4. Participant Certification
    • Read the certification statement carefully.
    • Print your name, sign, and date the form.
  5. Submission
    • Send the completed form to CPI Common Remitter Services at the address provided. You can also fax it to the listed fax number if that option is more convenient.

Once submitted, your request will be processed. A voucher approval may follow, but remember that completion of the form does not guarantee the approval of your transfer. Be sure to follow any additional instructions if required by your vendors.

More About Cpi Crs 13 146

What is the purpose of the Cpi Crs 13 146 form?

The Cpi Crs 13 146 form is used to request a contract exchange within a 403(b) plan. This allows participants to transfer assets from one vendor to another, provided the receiving vendor has an information sharing agreement with the employer. Proper use of this form is crucial to avoid potential tax implications.

What are the requirements for submitting this form?

Before submitting the form, participants must ensure the vendor receiving the transfer has an information sharing agreement with their employer. Additionally, completing the form does not guarantee approval of the transfer. Participants must also obtain a voucher prior to moving assets to avoid losing the tax-qualified status of their money.

What happens if I transfer assets without obtaining a voucher?

If a participant transfers assets without a voucher, they risk losing the tax-qualified status of those funds. If this occurs, the transferred amount may become taxable, which can lead to unexpected financial consequences.

Can I submit multiple transfer requests using the Cpi Crs 13 146 form?

No, each transfer must be submitted through a separate request. The form allows for only a single transfer request to be processed at a time. Participants must complete additional forms for each transfer they wish to make.

What information do I need to provide on the form?

The form requires participants to provide personal information, including their name, social security number, date of birth, and contact information. Additionally, participants must specify the vendors involved and the amounts to be transferred, along with details about any other existing accounts or contracts under the same plan.

How long is the voucher valid?

The voucher issued upon approval is valid for 30 days. If the participant does not complete the transfer by using the voucher within this timeframe, the voucher will expire, necessitating a new request for approval.

Where should I send the completed Cpi Crs 13 146 form?

The completed form should be sent to Common Remitter Services at their mailing address: 4903 10th Street, P.O. Box 110, Great Bend, KS 67530. Participants can also fax the request to (620) 792-5622 if they prefer that method.

Common mistakes

When completing the CPI CRS 13 146 form, it’s easy to make mistakes that could delay the transfer of funds or even lead to unexpected tax consequences. Here are some common errors that individuals often make:

  1. Illegible handwriting:

    Writing clearly is crucial. Illegible handwriting can lead to misunderstandings or processing errors.

  2. Missing Social Security Number (SSN):

    Failing to provide your Social Security Number can prevent the processing of your request. Always double-check that this information is filled in accurately.

  3. Not indicating a new address:

    If you have moved, not marking that your address has changed may cause issues in communication or delays in processing.

  4. Neglecting to provide an email address:

    Missing the email address section can result in delays for receiving your voucher. It’s a simple step that can expedite the process.

  5. Leaving out additional contracts/accounts:

    If you have other accounts under the plan, failing to mention them can affect the transfer process since all relevant information is needed for accurate processing.

  6. Not understanding vendor restrictions:

    Overlooking potential restrictions from vendors regarding transfers can lead to disappointment when the transfer is not approved.

  7. Ignoring expiration of the voucher:

    Once the voucher is issued, it’s valid for only 30 days. Failing to use it within this time frame requires requesting a new one.

  8. Inadequate participant certification:

    Not signing or dating the certification section can render the application void. Ensure this final step is completed before submission.

Making these corrections during the form-filling process can help ensure a smooth transfer of funds and prevent unwanted complications. Always take the time to review your information before submitting the form.

Documents used along the form

When dealing with the CPI CRS 13 146 form, there are several other important forms and documents that you may encounter. Below is a list of these documents, each accompanied by a brief description. These materials can help facilitate the contract exchange process and ensure compliance with regulations.

  • Voucher Request Form: This form is necessary to formally request a voucher before any asset transfer can occur. It outlines the details required for approval.
  • Transfer Request Form: Use this form to provide specific details regarding the transfer amount and the accounts involved. Each transfer requires its own separate request.
  • Account Verification Form: This document is used to confirm the balances and details of your existing accounts with various vendors in the 403(b) plan.
  • Information Sharing Agreement: A legal agreement between your employer and the new vendor. This agreement must be in place for a transfer to be considered valid.
  • Vendor Guidelines Document: This is provided by the vendors and outlines their specific requirements or restrictions related to asset transfers.
  • Plan Overview Document: This document gives a summary of the 403(b) plan, including allowed vendors and general rules regarding transfers and exchanges.
  • Participant Consent Form: This form gathers consent from the participant for the transfer of funds and acknowledges understanding of the process and implications.

Each of these documents plays a crucial role in ensuring a smooth and compliant transfer process. It is essential to review them carefully and seek assistance if needed. Making informed decisions will help protect your financial interests and comply with all necessary regulations.

Similar forms

The 403(b) Plan Distribution Request form serves a similar purpose as the Cpi Crs 13 146 form. Both documents facilitate the transfer of assets between vendors within a 403(b) retirement plan. While the Cpi Crs 13 146 focuses specifically on contract exchanges and requires verification of an information-sharing agreement, the distribution request form typically addresses withdrawals or distributions, ensuring that participants understand the implications of accessing funds before retirement. Both documents emphasize the importance of regulatory compliance to maintain tax-qualified status and require participants to provide personal and account information.

The IRS Form 591 is another similar document, particularly concerning rollovers. Like the Cpi Crs 13 146, this form is used to authorize the transfer of retirement funds to another plan or IRA, ensuring that participants maintain their tax advantages. While the Cpi Crs 13 146 emphasizes vendor agreements and account details, the IRS Form 591 specifically details the tax implications of rollovers, including the need for direct transfers to avoid taxation. Both forms require careful completion to manage funds appropriately and avoid tax consequences.

The Transfer Request Form for 401(k) Plans also shares similarities with the Cpi Crs 13 146. This document allows participants to transfer a balance from one 401(k) plan to another, requiring the submission of account details and ensuring compliance with plan regulations. Just like the contract exchange process in the Cpi Crs 13 146, the 401(k) Transfer Request must be handled with precision to maintain the tax-qualified status of the retirement assets while providing options for moving funds as desired.

The Annuity Exchange Form closely resembles the Cpi Crs 13 146 form in that both serve to facilitate the exchange of financial products under specific regulatory conditions. The primary focus of the Annuity Exchange Form is on transfers between insurance companies for annuities, while the Cpi Crs 13 146 addresses transfers among vendors in a broader 403(b) plan context. Each document stresses the need for compliance with vendor-specific requirements and potential withholding taxes on mismanaged transfers.

The Beneficiary Designation Form addresses the distribution of retirement assets upon the death of the account holder, paralleling the Cpi Crs 13 146 in its critical nature for financial planning. While the Cpi Crs 13 146 focuses on transferring fund ownership and managing vendor agreements, the Beneficiary Designation Form ensures that funds are allocated to the right individuals upon the owner's passing. Both documents require meticulous attention to detail to fulfill important legal and financial responsibilities.

The Notice of Distribution form, often used when withdrawing from retirement accounts, shares a core purpose with the Cpi Crs 13 146. Both documents involve informing the plan administrator about the intended use of retirement funds. While the distribution form is centered on the withdrawal process, the Cpi Crs 13 146 is oriented towards the exchange of contracts between different vendors. Notice of Distribution forms often include significant tax implications, similar to the potential issues outlined in the Cpi Crs 13 146 form, reinforcing the importance of understanding financial consequences.

Finally, the Retirement Plan Enrollment Form aligns with the Cpi Crs 13 146 in that both involve participant engagement with retirement plans. While the enrollment form registers individuals into a plan, the Cpi Crs 13 146 facilitates the movement of funds after enrollment. Each form requires personal information and understanding of the plan's mechanics, emphasizing participant education around their financial responsibilities. Thus, both are critical to maintaining the integrity of retirement planning and compliance with relevant regulations.

Dos and Don'ts

When filling out the Cpi Crs 13 146 form, it is crucial to follow specific guidelines to ensure your submission is complete and accurate. Below are essential dos and don'ts to keep in mind.

  • Do print clearly in all sections of the form to avoid any misunderstandings.
  • Do ensure that all required fields, like your Social Security Number and contact details, are filled out accurately.
  • Do check if you have other contracts or accounts under the plan before submitting the form.
  • Do confirm whether the receiving vendor has an information sharing agreement with your employer.
  • Do keep a copy of the completed form for your records.
  • Don't forget to obtain a voucher before transferring any assets.
  • Don't submit the form without verifying that you have provided a valid e-mail address for prompt communication regarding your voucher.
  • Don't assume that completing the form guarantees the transfer will be approved; respect vendor-specific regulations.
  • Don't ignore the expiration date of the voucher; ensure to use it within 30 days to avoid complications.

Misconceptions

Understanding the CPI CRS 13 146 form is essential for anyone looking to make a contract exchange within a 403(b) plan. Here are seven common misconceptions that people often have about this form:

  • 1. All vendors automatically accept contract exchanges. Not all vendors allow transfers in or out of their contracts. Some may impose restrictions that need to be understood before initiating a transfer.
  • 2. You can transfer assets without a voucher. A voucher is required before any assets can be transferred. Without it, the transfer could jeopardize the tax-qualified status of your funds.
  • 3. Completing the form guarantees approval for transfer. Just filling out the request does not guarantee that the transfer will be approved. Each vendor may have additional requirements.
  • 4. The voucher is valid indefinitely. Vouchers expire 30 days from the date of issuance. If not used within this timeframe, a new request for a voucher must be made.
  • 5. You don’t need to inform your employer about the transfer. Your employer must be aware of the transfer process and the vendors involved since they play a key role in the information-sharing agreement.
  • 6. The form is only for new accounts. Existing account holders can also use this form for transferring funds between vendors within the same 403(b) plan.
  • 7. All information can be submitted verbally. It’s crucial to provide all the required details in writing on the form. Incomplete information could delay the transfer process.

By recognizing these misconceptions, individuals can navigate the contract exchange process more effectively, ensuring they meet all necessary requirements and avoid unexpected issues.

Key takeaways

Filling out the CPI CRS 13 146 form is essential for a successful contract exchange. Understanding the key points helps ensure compliance and smooth processing.

  • Verify Vendor Agreements: Confirm that the vendor you're transferring to has an information sharing agreement with your employer.
  • Obtain a Voucher: Always request a voucher before transferring any assets to avoid tax complications.
  • Understand the Risks: Transfers that do not comply with regulations can lead to loss of tax-qualified status, making funds taxable.
  • Check Vendor Policies: Some vendors may not permit transfers; be sure to check each vendor's specific rules.
  • Complete Each Section: Fill out every section of the form fully and clearly to prevent delays.
  • Provide Accurate Information: Ensure all personal information, such as SSN and contact details, is correct to avoid processing issues.
  • Track the Voucher Validity: A voucher is valid for 30 days; use it within this period to prevent invalidation.
  • Send to the Correct Address: Submit your completed form and voucher to the designated address for processing.

Following these takeaways will streamline your experience with the CPI CRS 13 146 form and help safeguard your assets during a contract exchange.