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The Bill of Lading with a Supplement form plays a crucial role in the world of shipping and freight transport, serving as a vital document that outlines the terms and conditions of the transportation of goods. This form not only acts as a receipt for the merchandise transported but also serves as a contract between the carrier and the shipper, detailing the responsibilities of each party involved. Additionally, the supplement aspect allows for the inclusion of extra information or stipulations that may be necessary for specific shipments, accommodating a wide range of transportation needs. Key components include the names and addresses of the shipper and consignee, descriptions of the goods, signatures of the relevant parties, and any required terms related to liability and claims. Furthermore, the form may outline payment terms and any special handling instructions necessary to ensure the safe and efficient transport of cargo. Understanding the intricacies of this document is essential for businesses and shipping professionals aiming to navigate the complex logistics landscape while safeguarding their rights and interests.

Form Sample

Date:

BILL OF LADING

Page 1 of ______

SHIP FROM

 

 

 

Name:

 

Bill of Lading Number:__________________

Address:

 

 

 

City/State/Zip:

 

 

B A R C O D E S P A C E

SID#:

FOB: o

 

 

SHIP TO

 

CARRIER NAME: _________________________________

Name:

Location #:____

Address:

 

 

 

 

 

City/State/Zip:

 

 

 

 

 

CID#:

FOB:

 

o

 

 

THIRD PARTY FREIGHT CHARGES BILL TO:

Name:

Address:

City/State/Zip:

SPECIAL INSTRUCTIONS:

Trailer number:

Seal number(s):

SCAC:

Pro number:

B A R C O D E S P A C E

Freight Charge Terms:

Prepaid ________

Collect _______ 3rd Party ______

oMaster Bill of Lading: with attached

(check box) underlying Bills of Lading

CUSTOMER ORDER NUMBER

# PKGS

CUSTOMER ORDER INFORMATION

 

WEIGHT

PALLET/SLIP

 

ADDITIONAL SHIPPER INFO

 

Y OR N

 

 

GRAND TOTAL

CARRIER INFORMATION

HANDLING UNIT

PACKAGE

 

 

 

 

QTY

TYPE

QTY

TYPE

 

 

 

 

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be

so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

 

 

R E C E I V I N G

S T A M P S P A C E

GRAND TOTAL

Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or

COD Amount: $____________________

declared value of the property as follows:

“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding

Fee Terms: Collect: ¨

Prepaid: o

__________________ per ___________________.”

Customer check acceptable: o

NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. - 14706(c)(1)(A) and (B).

RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.

The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.

_______________________________________Shipper Signature

SHIPPER SIGNATURE / DATE

This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.

Trailer Loaded: Freight Counted:

p By Shipper p By Shipper

p By Driver p By Driver/pallets said to contain

pBy Driver/Pieces

CARRIER SIGNATURE / PICKUP DATE

Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.

SUPPLEMENT TO THE BILL OF LADING Page _________

Bill of Lading Number: __________________

CUSTOMER ORDER INFORMATION

CUSTOMER ORDER NUMBER # PKGS WEIGHT

PALLET/SLIP

Y OR N

ADDITIONAL SHIPPER INFO

PAGE SUBTOTAL

CARRIER INFORMATION

HANDLING UNIT

PACKAGE

 

 

QTY TYPE

QTY TYPE

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

PAGE SUBTOTAL

⇩ PDF

Document Specifications

Fact Name Details
Definition A bill of lading is a legal document between a shipper and a carrier. It details the type, quantity, and destination of the goods being shipped.
Purpose This document serves multiple purposes: it acts as a receipt, a contract of carriage, and a document of title.
Types There are various types of bills of lading, including straight bills, order bills, and negotiable bills.
Supplement Form A supplement form is used to add additional terms, conditions, or details to the original bill of lading.
Transferability An order bill of lading can be transferred to others, while a straight bill typically cannot.
Governing Law (California) In California, the governing law for bills of lading is found in the Commercial Code, particularly in Division 7.
Governing Law (New York) New York law, specifically the Uniform Commercial Code, governs bills of lading under Article 7.
Liability The carrier is generally liable for loss or damage to the goods while in transit unless otherwise specified in the bill of lading.
Customization Parties can customize the terms of a bill of lading, but all modifications must be documented in writing.
Importance A bill of lading is crucial for facilitating trade and commerce, as it provides security for the parties involved in shipping.

Steps to Filling Out Bill of Lading with a Supplement

Taking action on the Bill of Lading with a Supplement form is essential for the smooth handling of shipments. Proper completion ensures that all details are captured accurately, which in turn minimizes delays and potential issues during transit. Follow these steps carefully to reduce the likelihood of errors.

  1. Start with your shipper's information: Fill in the name, address, and contact details of the person or company sending the shipment.
  2. Receiver's information: Enter the recipient's name, address, and phone number in the appropriate section.
  3. Provide details of the freight: Clearly describe the items being shipped, including quantity and weight. Be as specific as possible.
  4. Indicate the shipping method: Select the appropriate mode of transport, such as truck or air freight.
  5. Specify special instructions: If there are unique handling requirements, ensure you note them accurately on the form.
  6. Review cost and payment terms: Clearly state who is responsible for shipping costs, including any terms of payment.
  7. Lastly, sign and date the form: The shipper must provide a signature confirming the accuracy of the information provided.

Once the Bill of Lading with a Supplement form is filled out, review it for accuracy before submission. This step is vital in ensuring that all parties are on the same page regarding the shipment details. Time spent double-checking can save significant headaches later on.

More About Bill of Lading with a Supplement

What is a Bill of Lading?

A Bill of Lading is a legal document between a shipper and a carrier. It serves as a receipt for the goods being transported and outlines the terms and conditions of the shipment. This document plays a crucial role in the shipping process, as it not only facilitates the transfer of ownership but also acts as proof that the carrier has received the goods in the agreed-upon condition.

What is the purpose of the Supplement form?

The Supplement form enhances the original Bill of Lading by providing additional details related to the shipment that may not be included in the primary document. This could include extra items, changes in shipping instructions, or any other pertinent information that helps clarify the terms of the transport. Using this form ensures that all parties have access to the most accurate and up-to-date details regarding a shipment.

Who should complete the Bill of Lading with a Supplement form?

Typically, the shipper or the person responsible for sending the goods should complete the Bill of Lading and any necessary Supplements. However, carriers may also provide input. It is essential that the information is clear and accurate, as mistakes or omissions can lead to delays or disputes in the shipping process.

What are the consequences of not using a Bill of Lading with a Supplement form?

Failing to use a Bill of Lading, especially with necessary supplements, can lead to several issues. Without this documentation, carriers may deny liability for lost or damaged goods, making it challenging for claimants to seek reimbursement. Additionally, disputes over shipment details may arise without a clear record of the terms agreed upon by all parties, potentially resulting in financial loss or legal complications.

Common mistakes

  1. Ignoring Consignee Information

    Many individuals forget to include complete details of the consignee. This means leaving out essential information such as the consignee's address, contact number, or other relevant details. Without accurate consignee information, deliveries can be delayed or misdirected.

  2. Misstating Shipment Details

    Another common mistake is providing incorrect shipment details. This includes aspects like the nature of the goods, quantity, and weight. Any inaccuracies can lead to disputes or additional charges.

  3. Neglecting to Include Special Instructions

    Some people omit any special handling instructions required for particular items. These instructions are crucial, especially for fragile or hazardous materials, as they ensure proper treatment during transportation.

  4. Overlooking the Signatures

    It’s essential to obtain the necessary signatures before finalizing the Bill of Lading. Some individuals either don't sign the document or fail to get the shipper's signature. Without proper signatures, the document may not be legally binding, leading to potential issues later.

  5. Failing to Verify the Information

    Finally, a significant pitfall is not double-checking the completed form. Verifying all entered information can catch errors before they cause problems. It's always wise to take a moment to ensure every field is correctly filled.

Documents used along the form

The Bill of Lading with a Supplement form is a crucial document in shipping and logistics, serving as a receipt, contract, and document of title for the goods being transported. Several other forms and documents are commonly used alongside it. Each of these documents fulfills a specific purpose that aids in the overall shipping process.

  • Commercial Invoice: This document includes details about the sale, including price, quantity, and description of the goods. It serves as a bill from the seller to the buyer.
  • Packing List: The packing list provides a detailed breakdown of the contents of a shipment. It lists individual items, their quantities, and any packaging details.
  • Shipping Instructions: Shipping instructions guide the carrier regarding the handling, transport, and delivery of the goods. They may include preferences for timing or special handling requirements.
  • Certificates of Origin: This document certifies the country of origin of the goods. It can be necessary for customs clearance and preferential tariffs.
  • Export License: An export license may be required for certain goods or countries. It grants the permission of the government to export specific products.
  • Customs Declaration: The customs declaration informs customs authorities about the nature and value of the goods being imported or exported. It is essential for ensuring compliance with regulations.
  • Insurance Certificate: This document provides proof of cargo insurance. It details coverage in case of loss or damage during transit.

Understanding these additional documents enhances effective communication and coordination among all parties involved in the shipping process. This knowledge serves to ensure the smooth and compliant transit of goods.

Similar forms

The Bill of Lading is often compared to the Freight Bill, which is a document that details the charges for the transportation of goods. Both documents serve as vital records in the shipping industry. While the Bill of Lading acts as a receipt for the cargo and a contract between the shipper and carrier, the Freight Bill focuses specifically on the financial obligations. This dual purpose helps both the shipper and the carrier maintain clear records of the transaction and shipment details.

A Pro Forma Invoice is another document akin to the Bill of Lading. Typically, it outlines the expected costs and provides a preliminary bill before the actual invoice is issued. Similar to the Bill of Lading, the Pro Forma Invoice includes itemized details about the shipment. However, it does not serve as a transport document but rather as a quotation or estimate, allowing the buyer to understand potential expenses before the sale is finalized.

The Commercial Invoice also bears similarities to the Bill of Lading. This document is critical in international trade and serves as a request for payment from the seller to the buyer. Like the Bill of Lading, it includes comprehensive information about the goods, such as descriptions, quantities, and prices. However, it primarily functions to demand payment rather than act as a transport document. Both documents are commonly required by customs authorities during import and export processes.

The Packing List is another important document in the shipping process. It details the contents of each package and facilitates the packing and unpacking processes. Comparable to the Bill of Lading, it helps both parties ensure that everything that was supposed to be shipped is accounted for. However, the Packing List differs in that it does not serve as proof of contract or receipt; its primary function is to outline what is included in the shipment.

The Delivery Receipt parallels the Bill of Lading in that it confirms the receipt of goods. After delivery, the buyer signs the Delivery Receipt, acknowledging that the shipment arrived as stated. While both documents serve as proof of delivery, the Bill of Lading provides more detailed shipping information and serves as a legal document. In contrast, the Delivery Receipt is primarily a confirmation of receipt and does not act as an agreement or contract.

The Certificate of Origin also shares a connection with the Bill of Lading. It verifies where the goods were manufactured and may be required for customs clearance in some countries. While the Bill of Lading focuses on transport, the Certificate of Origin emphasizes the provenance of the shipment. Both documents facilitate smooth trade by ensuring that all necessary information about the shipment is available to customs authorities.

Finally, the Customs Declaration is relevant in the discussion of shipping documents related to the Bill of Lading. This document provides customs authorities with information about the contents and value of imported or exported goods. Like the Bill of Lading, the Customs Declaration is vital for compliance with regulations. They work together to ensure that shipments meet legal requirements for passage across borders.

Dos and Don'ts

When filling out the Bill of Lading with a Supplement form, attention to detail is crucial. Below are ten important practices to consider, categorized into dos and don'ts.

  • Do ensure that all fields are completed accurately.
  • Do verify that the names and addresses of the shipper and consignee are correct.
  • Do include a detailed description of the goods being shipped.
  • Do check the weight and quantity of the items against your inventory.
  • Do read all instructions carefully before submission.
  • Don't leave any required fields blank.
  • Don't use vague or unclear descriptions of the goods.
  • Don't forget to sign and date the document before submission.
  • Don't submit forms without a thorough review for errors.
  • Don't provide inaccurate information about the value of the goods.

By adhering to these guidelines, you can help ensure the smooth processing of your shipment and minimize the risk of delays or disputes.

Misconceptions

The Bill of Lading with a Supplement form can often lead to confusion due to a number of misconceptions. Understanding these misunderstandings is crucial for anyone involved in shipping or logistics. Here is a list of six common misconceptions about this important document:

  • 1. A Bill of Lading serves as a contract for transportation only. While it does serve as a contract between the shipper and carrier, it also acts as a receipt for goods and a document of title.
  • 2. All Bills of Lading are the same. There are different types, including straight and negotiable bills, each serving distinct purposes. This variety impacts how goods can be transferred and claimed.
  • 3. The information in the Bill of Lading is not important. In fact, each detail, from the description of the cargo to the shipping terms, can have significant legal implications and affect claims or disputes.
  • 4. The Bill of Lading is only necessary for international shipments. This document is required for both domestic and international transport, ensuring compliance with shipping regulations regardless of distance.
  • 5. Once the goods are delivered, the Bill of Lading is irrelevant. This is incorrect; the Bill of Lading can be essential for resolving disputes and proving ownership of goods even after delivery.
  • 6. The Supplement form is optional. Depending on the nature of the shipment, the Supplement form may be necessary to provide additional information that the main Bill of Lading does not cover.

Understanding these misconceptions helps clarify the role that the Bill of Lading with a Supplement form plays in the shipping process. Being informed can lead to smoother transactions and fewer disputes in logistics operations.

Key takeaways

When using the Bill of Lading with a Supplement form, keep the following key takeaways in mind:

  1. Understand the Purpose: The Bill of Lading serves as a contract between the shipper and the carrier. It details the goods transported and provides legal protection in case of disputes.
  2. Complete All Sections: Ensure that every section is filled out completely. This includes the sender's and receiver's information, the description of goods, and any special instructions.
  3. Use Accurate Item Descriptions: Describe items clearly and accurately. Inaccurate descriptions can lead to delays and complications during shipping.
  4. Include Supplement Information: If additional information or changes are necessary, use the Supplement form effectively. Ensure it aligns with the original Bill of Lading.
  5. Keep Copies: Always make copies of the completed Bill of Lading, including any supplements. These copies serve as proof of the agreement and shipment details.
  6. Check for Signatures: Obtain signatures from both the shipper and the receiving party. This confirms acceptance of the terms and the condition of the goods.

Following these guidelines will help streamline the shipping process, ensuring a smoother experience for all parties involved.

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